Executive Assistant London, England
Job description
Job Purpose:
As an Executive Assistant, based in our London office, you will form part of a dynamic team of professionals that focus on developing our specialty insurance portfolio. You will mainly report to Head of International Financial Lines but will also assist our London Office based Underwriting Director on an ad hoc basis.
We are looking for candidates who are conscientious, consistently accurate and detail orientated in their work. The role requires you to work both autonomously and with an approachable and friendly wider team.
If you are self-motivated there is huge scope and support to develop the role and get involved in non-BAU tasks.
Hybrid working:
- 3 days in the office and 2 working from home (however some weeks 4 days in the office will be required)
Key Responsibilities:
Carry out standard administrative tasks such as:
- Arranging conference calls, scheduling meetings, arrange lunches and dinners, extensive diary management, etc.
- Coordinate business trips (flights, accommodation, transfers etc.)
- Prepare and submit expense reports
Carry out advanced EA support tasks such as:
- Running and preparing statistical reports, extracting financial data, handling information requests, etc.
- Preparing presentations
- Manage and/or follow up on multiple projects/actions simultaneously, meeting deadlines
- Conduct research
- Project manage corporate events
- Manage department invoicing
- Pick up ad-hoc projects and tasks and run with them
- Maintain electronic filing systems
Performance objectives:
Skills and Experience Specification:
Essential
- Able to prioritise tasks and projects
- Detail oriented and intuitive
- Highly accurate in their work
- Proficient technology-based presentation skills (PowerPoint, Excel, Word etc.)
- Works well under pressure
- Takes ownership of problems and tasks
- Independent and self-confident
- Conscientious
- Punctual, loyal, discreet and reliable
- Team player
- Excellent numerical skills
- A minimum of 5 years of experience in a similar position and/or project coordination
- Educated to A-Level standard or equivalent
- Excellent project management skills
- Possess a proactive approach to problem solving
- Educated to degree standard
The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.
#LI-NW1 #LI-Hybrid
