Executive Assistant Thame, England
Job description
Location: Hybrid working, Head Office based in Thame, Oxfordshire
Hours: Full time hours, Monday – Friday
Salary: up to £45k per annum DOE + our competitive benefits package
Role overview:
You will be supporting our CEO, Jesper (50% of the time) and the rest of the Senior Leadership Team (SLT) (for the other 50%) allowing the team to focus on what only they can do. You will be providing structure and alignment for the executive team meaning; that the person for this role is someone who can turn chaos into structure, loves variety, is a fast trouble shooter and churns work. You must have had Executive Assistant/PA experience supporting at Board level on a one-to-one basis. You have strong experience with the board meeting and reporting process. Strong minute-taking and overall great written and verbal skills. Attention to detail and accuracy is imperative for this role.
Main responsibilities:
- Scheduling meetings both internally and externally
- Triaging and responding to emails on behalf of our CEO
- Meeting CEO on a daily basis, ensuring they are kept updated with any new meetings added to his diary, communicating reminders, getting answers to your queries and planning ahead
- Corresponding with the Board of Directors and scheduling the company board meetings
- Co-ordinating the monthly board reporting process, consolidating, proof reading and distributing the board pack to the Board of Directors and the SLT
- Gathering information by staying on top of things and suggesting relevant items for discussion to include in SLT meeting agendas, ensuring that no stone is left unturned
- Planning SLT events, company-wide Town Halls and business update meetings
- Setting up and distributing all-company surveys, following up responses and feeding back results
- Assisting planning company events and being part of our social committee
- Taking notes during meetings and keeping track of actions
- Maintaining the company organisational charts
- Supporting CEO with weekly cross company communications
- Processing expenses
Skills/Experience required:
- Well known for your superhuman organisational skills
- A confident, self-starter and comfortable working autonomously
- Able to intelligently anticipate potential problems and prevent them effectively
- Comfortable juggling and prioritising to-dos when things are super busy
- An energetic, affable person, comfortable working with anyone and everyone
- Great at getting things done in an efficient and pragmatic way
- 100% trustworthy and keen to bring your true, open self to work
- Able to manage sensitive matters with a high level of confidentiality and discretion
- To the point – a concise and talented communicator in writing and in person
- Aligned to our Company Values: Proactive, Passionate, Curious, Collaborative and People Focused
How we will support you:
- Work-life balance is important; you’ll get an enhanced, generous holiday package
- You have the option for flexible, remote working
- Access to our beautiful head office in Thame, Oxfordshire – a great space to work, meet colleagues and collaborate
- Our benefits package includes; private medical insurance, volunteering day, competitive pension scheme, cycle to work scheme, Death in service insurance, sick pay and lots more
- Pre-arranged social events to make sure we have fun, stay connected and to ensure it isn’t all about work
- Smoove help you develop your career with a detailed, performance management scheme
About Smoove:
Our vision is to simplify and revolutionise the home moving and ownership experience for everyone. So we are on a mission to deliver products and services that remove the pain, frustration, uncertainty, friction, stress and snail-like pace moving home currently takes. We are a leading provider of tech in the property sector, founded in 2003 our product focus has been our conveyancer two-sided marketplace, connecting consumers with a range of quality conveyancers to choose from at competitive prices via our easy-to-use tech platform. We are now building out our ecosystem so consumers can benefit from our services earlier via their Estate Agent, through to smarter conveyancing platforms making the home buying or selling process easier, quicker, safer and more transparent.
