Executive Assistant London, England
Job description
Exciting opportunity for a person with an Executive Assistant background to support the CEO of a premier technology company based in London, dedicated to delivering innovative Internet of Things (IoT) devices that elevate the smart home experience.
You will work with the CEO on both a business and personal level, dealing with administrative tasks, organising schedules, travel, working on business projects and maintaining daily itineraries whilst maintaining confidentiality at all times.
Our passion for innovation, quality, and customer satisfaction drives us to continuously push the boundaries of what is possible in the smart home industry. With a focus on creating both functional and aesthetically pleasing devices, Simpled is committed to elevating your smart home experience to new heights.
Responsibilities and Accountabilities:
- Extensive diary management, efficiently managing the CEO calendar, including scheduling meetings, appointments and travel arrangements.
- Prioritise and coordinate all requests for the CEO's time, ensuring optimal time management and scheduling efficiency
- Assist all members of management with ad hoc projects and tasks when needed
- Ability to take on the spot dictation and produce a high standard of written work with excellent spelling and grammar
- General handling of phone calls and the ability to converse readily and professionally with associates (internal and external) at all levels. Act as a liaison between the CEO and various departments within the organisation
- Handling incoming and outgoing communications on behalf of the CEO, including emails, phone calls and other forms of correspondence, reports and presentations, maintaining accurate records and documentation.
- At times, you will support the CEO on personal activities and administration
- Support the CEO with preparing meetings, including agenda preparation, presentation materials and meeting minutes.
- Attend and take notes during meetings, track action items and follow on deliverables
- Arrange and coordinate domestic and international travel itineraries for the CEO, including flights, accommodations, visas, and ground transportation
- Good memory and ability to retain information
- Sourcing, budgeting, purchasing and delivery for office supplies
- Operate within departmental budgets through effective cost controls and well-managed schedules
- Ensure smooth day-to-day running of office, liaising with third parties on day-to-day matters
Essential Criteria
- Experienced, confident, friendly, outgoing, people-oriented
- Highly organised & attention to detail
- Strong planning and time management skills
- Excellent communication and interpersonal skills
- Be able to use initiative, self-manage and enjoy being busy
- Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently
- Passionate and self-driven
- Excellent command of English – both verbal and written
- The right to work in the UK
Job Type: Full-time
Salary: £25,000.00-£40,000.00 per year
Benefits:
- Company pension
Schedule:
- Monday to Friday
Supplemental pay types:
- Loyalty bonus
- Performance bonus
Ability to commute/relocate:
- London, W2 6LG: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- What is your salary expectation?
- What is your current salary?
Experience:
- Executive Assistant: 1 year (preferred)
Work authorisation:
- United Kingdom (preferred)
Work Location: In person
