Executive Assistant Lyme Regis, England
Job description
At Shine, we believe that achieving gender parity at the top of organisations is the fastest and most sustainable way to make the corporate world a more human place. More human results in thriving individuals and teams delivering outstanding work that connects deeply with customers and consumers. Working in partnership with our corporate clients, we coach and challenge men and women to build a bigger vision and a plan that gives them renewed energy, commitment and focus, ultimately rising through the ranks to greater seniority and influence.
WHAT YOU'LL DO
-Provide high-level EA services to Anna – managing diaries, monitoring and managing email inboxes, social media/LinkedIn, arranging internal/external meetings and preparing necessary info/documentation, acting as point of contact for clients, creating and booking complex travel itineraries. Provide support personal requests.
-Create and manage all support systems that enhance team effectiveness e.g. shared filing systems, calendars, databases, Sharepoint etc.
-Ownership of insurance documents and management of licenses, ensuring all managed in a timely manner
-Be the Shine IT hero – proficient in Macs, phones, Microsoft, Zoom, Google, security etc. Procure hardware and maintain subscriptions as requested. Liaise with IT company on all IT requests and update master records as appropriate.
-Support Founder in all administrative and operational aspects of the business as required.
-Support with in-person courses where needed – particularly logistical arrangements at Rhode Hill House, Shine’s HQ in Lyme Regis Dorset
-Support on getting the administrative elements of client programmes ready: requires high attention to detail on Excel timelines and PPT slides
-We are very LGBTQ+ friendly
WHAT MAKES A GREAT CANDIDAT
-Highly IT proficient – Macs, Microsoft, Xero, Google, Zoom etc.
-Excellent organisational skills and proactivity galore
-Willingness to be adaptable and undertake a broad variety of tasks – often simultaneously and with speed, accuracy and dexterity. Deeply resourceful.
-Go above and beyond to be of service. A can-do attitude – not afraid to put your hand up and get stuck in. Can hit the ground running
-Excellent grasp of the English language
-Full of energy and fun but trustworthy and reliable
-Passionate (but not blinded) about women’s empowerment and/or gender equality
-Exceptional emotional and relationship intelligence
-Ability to manage relationships skilfully
-Happy working from anywhere
WHAT’S IN IT FOR YOU
-Work for an organisation that creates meaningful, often life-changing experiences, that have true impact on the world
-Be part of a very small team that values quality, work ethic, authenticity, compassion, informality, hedonism and freedom (and yes that makes it brilliant but bonkers)
-An opportunity to shape the future of a young, successful company
We encourage you to apply! Here at Shine, we work with women and men every day who don’t go for jobs because they worry they might be unqualified. Throw your hat in the ring; don’t take yourself out of the running before you’ve applied.
Job Type: 4 days a week
Salary: £30,000 - £35,000 Pro Rata
Benefits:
- Flexitime
- Work from home mostly with one day in the office per week
Ability to commute/relocate:
- Lyme Regis: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Lyme Regis
Job Type: Permanent
Salary: £30,000.00-£35,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Lyme Regis: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Lyme Regis
Application deadline: 30/09/2023
Expected start date: 02/10/2023
