Executive Assistant Birmingham, England
Job description
Executive Assistant Responsibilities:
· Reporting to and directly supporting CEO
· Organising the CEO’s schedule
· Extensive Diary management, including organising internal/external meetings, Socials, Private appointments & holidays
· Management of phone calls & emails - Prioritising and responding where appropriate up to 200 + emails per day
· Minute taker for meetings when necessary
· Booking venues for a variety of meetings & events
· General administrative support.
· General office management – Reordering supplies etc
· Carrying out multiple tasks and projects at once.
· Running errands for CEO
· Organising meetings and preparing presentations
· Supporting the HR functions
· Maintaining strict confidentiality
· Receiving and organising post
· Organising travel and accommodation – Business & Personal
· Personal PA duties include arranging household bills, parties, caterers, cleaners, holidays, restaurants etc
· Adhoc duties where required
Ideal Candidate:
· Full UK driving licence
· Be able to travel between Birmingham and Warwickshire area
· Is flexible and willing to work additional hours as the role demands
· Comfortable with big challenging tasks and small, mundane ones
· Has excellent planning and organisational skills
· Provides outstanding client service at all times
· Remains calm under pressure
· Computer literate
· Flexibility in working hours
· Professional and friendly demeanour
· Excellent communicator (both verbally and in writing),
· Ability to multi-task, prioritise daily and work in a fast-paced sometimes pressurised environment.
· A positive attitude
· Be proficient within Microsoft packages including Outlook and Excel.
· Excellent attention to detail
· Ability to work effectively on own initiative, even when under pressure
· Switched on and resourceful
· Previous experience in Administrative / PA / diary management / Client or Guest Services skills is desirable
· A professional individual who is highly organised and can evidence excellent attention to detail
· Happy to adapt to different responsibilities both in the office and out of hours
Job Types: Full-time, Part-time
Part-time hours: 40 per week
Salary: £26,000.00-£33,000.00 per year
Benefits:
- Additional leave
- Life insurance
- Private medical insurance
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Loyalty bonus
- Performance bonus
- Yearly bonus
Ability to commute/relocate:
- Birmingham: reliably commute or plan to relocate before starting work (required)
Experience:
- property (preferred)
Language:
- English (required)
Work Location: One location
Reference ID: Experienced Personal Assistant / Executive Assistant - Birmingham
