Executive Assistant Dumbarton, Scotland

Pernod Ricard

Full Time Dumbarton, Scotland 26008 - 37091 GBP ANNUAL Today

Job description

Main purpose of role:

Your role will involve managing schedules, coordinating meetings, handling confidential information, and assisting in various HR-related projects. The ideal candidate should possess great communication skills, excellent attention to detail, and a strong ability to prioritise.

Key Responsibilities include:

Calendar Management: Maintain calendars, scheduled appointments, and coordinate meetings, ensuring optimal time management and alignment with priorities.
Travel & Expenses: Arrange domestic and some limited international travel itineraries, including flights, accommodation, ground transportations, as required. Prepare detailed travel agendas and expense reports.
Email correspondence: Manage incoming and outgoing communication on behalf of the HR Director, including emails and, where appropriate, wider team communications.
Meeting Coordination: Organize and schedule a range of meetings with a variety of stakeholders. Prepare meeting agendas, collate supporting documents, ensure actions are completed and distribute minutes.
Travel and Expenses: Arrange domestic and some limited international travel itineraries, including flights, accommodation, ground transportations, as required. Prepare detailed travel agendas and expense reports.
Confidential Information Management: Handle sensitive and confidential information with utmost discretion.
Project Support: Assist the HR Director in the coordination aspects of various HR projects, such as employee onboarding and offboarding, performance management, talent acquisition, training and development initiatives, and policy implementation.
HR Reporting: Assist with the generation of various HR reports and HR-related analytics.
Invoice management: Raise purchase orders and ensure all HR-related invoices are processed within the required timescales.
Budgeting support: Assist with the reporting of HR spend against budget.

Skills & Experience

Proven experience as an Executive Assistant, preferably in a human resources department or supporting HR leaders.
Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
Strong written and verbal communication skills.
Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
Strong written and verbal communication skills.
Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint).

Closing date: 05th July 2023

Job Posting End Date:

2023-07-06

Target Hire Date:

2023-06-21

Target End Date:

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