executive assistant London, England
Job description
At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.
Since its foundation in 1966 Lockton has grown to become one of the world’s largest privately held independent by helping clients achieve their business objectives. Today with more than 9000 Associates in over 125 offices worldwide, Lockton’s dynamic and innovative organisation truly embraces its uncommonly independent status.
For nine consecutive years, Business Insurance magazine has recognised Lockton as a ‘Best Place to Work in Insurance’ and we now have a new opportunity for an experienced Executive Assistant to join our growing P&C Specialties division in the city.
Role’s Purpose
The purpose of this role is to provide executive and administrative support to the Head of P&C Specialties and the wider P&C Specialties Executive team. The role supports the Executive team in planning, scheduling, executing, and reporting tasks and projects to deliver business goals and priorities.
Role Responsibilities:
- Produce correspondence and documents efficiently and accurately.
- Organise and facilitate tasks to maximise senior management output.
- Take and transcribe minutes of meetings.
- Compose written correspondence in various formats including presentations, emails, and memos.
- Prepare board packs, management information reports and presentations.
- Support strategic projects.
- Facilitate internal communications and maintain marketing material.
- Co-ordinate efficient office services.
- Ensure ongoing maintenance and functioning of facilities assigned to him/her.
- Assist management with complex administrative functions.
- Complex diary management including arranging meetings, conference calls, functions, and similar events.
- Handling expenses including checking of those submitted to their manager.
- Arrange domestic and overseas travel, accommodation.
- Provision of administrative support in accordance with agreed Lockton procedures.
- Proactive, well-organised and dependable.
- Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other associates.
- Ability to manage time, prioritise and ensure that deadlines are met without compromising quality.
- Discrete and astute, capable of maintaining high levels of confidentiality.
- Analytical and problem-solving skills, including research and investigation.
- Knowledge of financial reporting and management information.
- Basic project management capabilities.
- Work in support of other team colleagues.
- An understanding of and adherence to Lockton standards and procedures.
- Knowledge of Microsoft products (PowerPoint, Word, Excel, Outlook) or similar software applications.
In return Lockton remain committed to recognising and sustainably rewarding Associates empowering you to put your clients and their business first.
We attract the best professionals to come and work with us who are excited by our unique culture that values respect, ethical, moral, and caring approach, in fact our Associates are our greatest asset.
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.
Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies, who have fee Agreements with Lockton Companies must submit applicants to the designated Lockton Companies Employment Coordinator to be eligible for placement fees.
