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We are currently looking for an organised and professional individual to provide high quality EA support to our Executive team. This is an exciting opportunity to support key management members and be involved in the exciting growth plans of our business.

In this position, you'll be supporting two key Executives providing extensive diary management, Global travel and expense management. The role also involves attendance at some key business meetings, preparing meetings, taking minutes, capturing actions and following up on action items across the business. You'll also get involved in key projects, with attention to detail and experience understanding general business reporting highly advantageous.

There will be occasional UK travel in this role to support key meetings.

This is an exciting opportunity for an experienced EA to join a successful business in a varied role with lots of opportunities to learn new skills.

What will you be doing?

In this Executive Assistant position, your key responsibilities will be as follows:

• Providing a high-quality EA and organisational support.
• Provide full email and diary management at C-Suite level working in a fast-paced environment responding on behalf of and flagging as required.
• Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up
• Communication with external c-suite clients globally, setting up external meetings and face to face meetings.
• Creating presentations of business data and/or information and maintenance of reports.
• Acting as a key liaison point between the senior executives, managers, and other key parties, setting up meetings as appropriate and maintaining good communications.
• Extensive Global travel arrangements together with hotels Visa’s etc., able to work with multiple time zones
• Processing accurate expense claims, approving on behalf of whilst following policy
• Providing high quality and professional office hospitality to visitors
• Work independently with little supervision
• Provide high quality comprehensive and proactive support, acting as a gatekeeper and performing a gateway role.
• This role is working within a team with other EA’s.
• Any other duties that may be required.

What are we looking for?

We're looking for someone with the following skills and experience:

• Significant experience working as an Executive Assistant at C-level.
• Experience with extensive diary management
• Exercise judgement, flexibility, tact and sensitivity in time management and in managing potential diary conflicts, having due regard for business priorities.
• Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues and peers.
• Experience in creating informative presentation of data or information in a business context.
• Strong organisational skills are essential together with the ability to multi-task.
• Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internally and externally.
• Discretion: ability to maintain confidentiality
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
• Demonstration of the ability to work under pressure and to tight deadlines.
• Microsoft Office, PowerPoint, Excel & Word skills are essential.
• General business acumen is desirable.

Please note:

• We occasionally close vacancies early in the event that we receive a high volume of applications. Therefore we recommend you apply as soon as possible.