Executive Assistant Bedford, England
Job description
JOB DESCRIPTION
A. Scope of Position (summarise the overall purpose of this position, its impact on the company and who it reports to/who reports to it).
Job Title Executive Assistant
Reports to General Manager
Location Fujifilm UK Limited head office
Department/Division Medical Systems
Overall Purpose This is a role to support the General Manager (GM) in accelerating growth within the business through supporting strategic initiatives, driving actions, assisting with new product introduction and assisting with initiatives to drive growth of existing products. The role is also responsible for maximising the GM’s efficiency through diary management and performance of the GM’s administrative tasks.
Key Impact of role
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B. Key responsibilities
● Organising, documenting and driving actions as directed by the GM such as:
o Senior Management Team meetings
o Senior Management Strategy meetings
o General Business Development activities in support of Business Acceleration
● Performing general administrative tasks on behalf of the GM such as:
o Expenses
o Mileage recording
o Travel bookings
o Diary Management
o Email and postal screening and triage
● Owning and managing other general tasks as directed by the GM such as:
o Senior Management Team content and agendas
▪ Talent Management activity
▪ Budget planning cycles
▪ Roll down of strategy to Leadership Team meetings
o Project management and or ownership of specific tasks
▪ New product introduction
▪ Distributor communications
o Tasks relating to the general well being and motivation of the Medical Systems team
▪ Appraisal tracking
▪ Employee survey
▪ General employee well being monitoring and feedback to GM
▪ Take a leader to work activity
▪ General Manager lunches
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C. Key competencies
Essential
● Exceptional organisational skills
● Excellent verbal and written communication skills.
● Excellent strategic and planning skills
● Ability to remain discreet and retain confidential information
● Experience in directing and influencing technical teams to improve delivery
● High level of proficiency in the use of Microsoft office tools
● Able to work independently and as part of a team.
● Ability to flex working style and activity to best meet the needs of the business
● Ability to prioritise and stay calm and collected under pressure
Job Type: Full-time
Salary: £35,000.00 per year
Benefits:
- Company car
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Private medical insurance
- Sick pay
- Wellness programme
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Bedford: reliably commute or plan to relocate before starting work (required)
Experience:
- Executive Assistance: 1 year (required)
Work Location: One location
