executive assistant London, England
Job description
About the role
At Deliveroo, it is our mission to build the definitive food company. To do that, we're building a company where everyone can belong, develop and do the best work of their lives.
In the role of Executive Assistant, you'll ensure operations are organised and well-managed and the continuously-changing-day runs smoothly and without a hitch!
You will be a credible professional, articulate in your communication style and someone who can bring calm and order to a busy and fun environment.
This role is based in our London HQ on a hybrid basis and will report into the EA team lead.
What you'll be doing
- Provide proactive/all encompassing administrative support to 2-3 busy VPs. Be the primary point of contact for all daily administrative needs. Staying organised, up to date and one step ahead
- Diary Management, be the gatekeeper for all meeting requests. Ensuring all meetings have a clear agenda and pre reads are shared promptly
- Contribute to building great working relationships within our teams and with our external partners
- Travel booking - flights/hotels/trains/cars, ensuring all logistics, visas, and travel time are well executed and clearly detailed in diaries
- Organise team offsites and internal events including quarterly team socials
- Manage team spending, track budget spend, raise purchase orders and ensure invoices are approved in a timely manner
- Submit and approve expenses within company guidelines
- Scan our company communications to ensure teams do not miss important announcements, important details or things to celebrate
Requirements
- EA/PA experience working for a global company
- Must work calmly under pressure, excellent at making decisions and finding solutions at short notice
- You embrace change in your day to day role and comfortable working in a role where you need to adapt and pivot across multiple tasks
- Strong emotional intelligence, handles all duties with the highest degree of confidentiality
- Proficient use of, Workday, Netsuite, Procurement Hub and Egencia
- Be a team player - collaborate and work closely with our team to ensure nothing falls through the cracks and provide support and assistance
Why Deliveroo
Our mission is to be the definitive food company. We are transforming the way the world eats by making food more convenient and accessible. We give people the opportunity to eat what they want, as they want it, when and where they want it.
Workplace & Diversity
At Deliveroo we know that people are the heart of the business and we prioritise their welfare. We offer multiple benefits in areas including health, family, finance, community, convenience, growth, time away and relocation.
We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest growing startups in an incredibly exciting space.
