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Reference Number: JO-2307-518984
Executive Assistant
Rate: £40,000 – 50,000
Job Type: Contract
Location: Marlow

Executive Assistant

Marlow

Hybrid

12 months contract – to be made permanent

£40,000 – £50,000 per annum

A company that contained both a pharmaceutical division and an aesthetics division are looking for an experienced Executive Assistant to join their team. The company are a part of a $65BN pharmaceutical powerhouse that changes people’s lives every day, and have global coverage.

The role:

• Managing the inbox and calendar daily, set up and managing reoccurring events (121s, team meetings etc.) creating electronic task/to do lists, responding on my behalf to appropriate emails

• Booking and managing all travel, hotels, and team meeting venue/logistics bookings and Team Support Activities

• Creating and managing agendas for virtual team meetings, workstream meetings, capturing minutes, and ad-hoc tasks

• Chasing / follow-up outstanding actions

• Creating / refining PowerPoint presentations and liaising with the team

• Onboarding vendors and Raising Purchase Orders

• general administrative/EA duties supporting the Head of BTS International with travel, calendaring, and miscellaneous tasks,

• General administration related to team activities and coordinating a global team, arranging team meetings, preparation, and execution of team status updates etc and

• Operational financial processing including the recording of Purchase Orders into the procurement systems, creation of Statements of Work, chasing down and processing Invoices etc

• Creating and tracking Capital Expense requests

• Creating SOWs (statements of work)

Requirements:

• Related experience in a similar role is a must

• “People person” with ability to quickly build and maintain relationships.

• Strong Microsoft Office and Outlook skills, especially Excel, PowerPoint, Word

• Tenacious, self-starter mentality, must be comfortable to communicate at all levels

• Experience working with remote teams, and with vendor resources