Executive Assistant

Executive Assistant London, England

Chip
Full Time London, England 10.56 - 12.04 GBP Today
Job description

We are looking for a Business Operations Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, managing key actions across the business, taking minutes, and other organisational tasks. To do this role properly you should be extremely fast at solving problems and have experience as an executive assistant in the past.

What you can expect to be doing:

  • Preparing documents, managing meeting actions, and completing follow-up tasks.
  • Managing executive calendars, knowing which are important and shielding from non-important requests.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Using various software, including spreadsheets, databases, and presentation software.
  • Reading and analysing incoming memos, submissions, and distributing them as needed.
  • Managing key internal communications and presentations.
  • Be able to assist with Saas renewals and insurance policy renewals.
  • Assist with invoice reconciliations.
  • Support with Share Capital tasks including management of shareholder information and keeping records up to date, and support in company share option granting process.
  • Provide general administrative support.
  • Assist with ad hoc large projects.
  • Dealing with the post to the office and ensuring it goes to the relevant people.
  • Dealing with any office related issues i.e access cards/key fobs etc.
  • Ensuring everything is working and organised in the office by performing office duties that include ordering supplies and managing a records database.


What we’re really looking for:


  • Proven experience as an executive assistant or other relevant administrative support experience.
  • Ability to organise a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • Exceptional organisational and diary management skills
  • High levels of flexibility and adaptability
  • Flawless communication and presentation skills, both written and verbal
  • The ability to multitask and prioritise an ever changing workload
  • The ability to work under pressure and reach deadlines
  • The ability to work autonomously
  • Strong business and commercial acumen
  • The ability to communicate with and present to senior management and executives
  • The ability to build relationships at all levels across the business and with external contacts
  • Drafting, writing and research skills
  • Experience as a virtual assistant
  • Strong stakeholder management

Furthermore:

Someone with a genuine interest in Chip and is excited about being part of a fast-growing company and our mission to build the investment super app of the future.

Although we’re in the financial space, and under the scrutiny that comes with it, the current team works well together, and even sometimes with a smile. We’re sure you’ve got the technical skills, otherwise, you would have stopped reading by now, so let us be clear on what will make us want to work with you.

We want a real person, with interests outside of work, to join our team. You could be a dancer, a gamer, a musician, a parent, a hockey fan, or even that one person that still writes Twilight fan-fiction. Doesn’t matter to us.

At the interview stages, we will be looking for empathy, eq, fun stories, and the ability to smile even when things are tough.

PERKS

  • £40,000 - £50,000 per annum
  • Discretionary share option bonus every 6 months
  • Workplace pension scheme (Employer: 3% / Employee: 4% / Tax Relief: 1% / Total: 8%)
  • Private medical insurance (medical history disregarded)
  • Employee Assistance Programme
  • Free ChipX subscription for UK-based employees
  • We are an equal-opportunity employer and value diversity
  • Flexible working arrangements
  • Unlimited holiday (policy not to count) ️
  • Annual £1500 Personal Learning Allowance
  • £30 per month Chip Fitness Benefit to suit your Mental/Physical Wellbeing
  • Company laptop
  • Opportunity to have a huge impact on our product while fast-tracking your knowledge, responsibility and skills in a high-growth fintech startup

Our Interview Process:

  • Video screen with someone from our Talent team
  • Video interview with the hiring manager
  • Final interview with CEO & COO


Our mission is to build wealth for our generation

Chip started out in 2017 as a clever app to help people save without lifting a finger.

Fast forward five years, and now we’ve grown into an award-winning wealth app used by over 500,000 people. And we’re not slowing down.

Our vision

We know planning for your future can be a tedious, daunting task often avoided, so we want to change that. We're building the wealth app for our community, giving them one place for saving and investing.

We're giving customers control and guidance to effortlessly build their long-term wealth using award-winning tech, while celebrating their achievements along the way.

We’re not bankers

Chip has a creative and diverse team of 130, from all different backgrounds and industries. We’re driven and passionate people, but no one takes themselves too seriously.

Don’t just take our word for it. We have a few awards under our belt, including Best Personal Finance App at the 2022 British Bank Awards.


Our Values

Be ACCOUNTABLE

Everything you do matters, Care about the end result, Challenge the norm, Disagree, yet commit to making it happen once a decision has been made, Do the best job possible

Be BOLD

Share our Ambition and do your bit to achieve it, Innovate: challenge the norm, break the mould and make it happen, Set goals that truly align with our mission, Do your best for our customers

Be COLLABORATIVE

Work cross-functionally - we win as a team, Build strong relationships based on trust, Treat others fairly and respectfully, Hold others to account, Be supportive and inclusive, Have fun together

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and home life. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.


Note to Agencies

Chip does not accept unsolicited CVs from recruiters or employment agencies in response to any of our live roles on our career page. Chip will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited CVs. Chip explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited CVs, including those submitted to hiring managers, are deemed to be the property of Chip.

Executive Assistant
Chip

www.getchip.uk
London, United Kingdom
Simon Rabin
Unknown / Non-Applicable
51 to 200 Employees
Company - Private
Financial Transaction Processing
Finance
2017
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