Executive Assistant

Job Title: Executive Assistant (Suite of Executives)

Location: UK, Faslane, Helensburgh - *Hybrid with working from home options

Compensation: Competitive

Role Type: Full time / Permanent

Role ID: SF53465

At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as an Executive Assistant at our Clyde site.

The role

As an Executive Assistant you’ll have a role that’s out of the ordinary. Babcock provides services including fleet time engineering, facilities management, waterfront services, logistics and transport within an agreed operating budget, firmly focused on continuous and sustainable improvement in warship and submarine support.

Day to day, you’ll provide key administrative and business support to 3 Directors of the Executive Board to allow them to focus on critical business. The role will require personalised and timely support to be provided to each Director.

Key Responsibilities

• The main purpose of the role will be to provide key administrative and business support to 3 Directors of the Executive Board to allow them to focus on critical business.
• The role will require personalised and timely support to be provided to each Director.
• Meetings Management: Organise and schedule meetings for Senior Management (Exec Board)
• Collation and Preparation of Information: Prepare/collate information for various monthly reports in adherence with relevant deadline dates, i.e. Exco Report, Naval Nuclear submission etc.
• Prioritisation of tasks
• Handle all arrangements for visits to Clyde (Internal Babcock or External visitors)

Essential experience of the Executive Assistant

• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Excel and Word.
• Expert user of virtual meeting technology including Microsoft Teams and Skype.
• Minute taking
• Reporting
• Strong verbal and written communication skills, including influencing skills.
• Organisation and prioritisation skills
• High level of accuracy and attention to detail

This is a full-time, permanent position based at Faslane, Helensburgh with flexible working from home options.

The successful candidate must be able to achieve SC Level security clearance for this role.

Our Benefits

• Generous holiday allowance
• Matched contribution pension scheme up to 8% of salary, with life assurance
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows the majority of employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity

Babcock International

For over a century Babcock International have helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working - please ask about alternative patterns of work at interview.

Closing date: 27th September 2023

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