Executive Assistant - 12 month secondment London, England
Job description
EA to Group HR Business Manager – Fixed Term Contract
London
As a Barclays Executive Assistant (EA) to Group HR Business Manager, you will have an exciting chance to provide professional secretarial and administrative assistance to the Group HR Business Manager. It will give you the opportunity to work closely with an ExCo-1 member and be involved with some exciting projects. Your role will be on a 12-month fixed term contract basis.
Barclays is one of the world’s largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.
- Having full management of a complex diary, managing short notice and last-minute requests, across multiple stakeholders
- Scanning the diary and forward planning with the Business Manager to ensure proactive management of key meetings, papers, review slots, and travel plans
- Having full inbox management of Group HR Business Manager – flagging important emails that require attention, using initiative to forward to team members, etc
- Tracking holiday for team, and managing Group HR Business Manager (BM) holiday requests to Group HRD office
- Tracking of Direct report 121 agendas/meeting notes actively, and ensuring actions are followed up to completion
- Raising and tracking POs where required, as well as managing, booking, and tracking all travel and expenses on behalf of the Group HR BM
- Handling the onboarding of new joiners as required
- Previous experience as a Personal Assistant /Executive Assistant, supporting senior stakeholders and working in a large, matrixed organisation
- Experience maintaining calendars/schedules, inbox management, managing expenses and coordinating travel arrangements
- Excellent people skills, good communication skills, and the ability to work well within a team
- Excellent organisational skills and exceptional attention to detail
Skills that will help you in the role:
- Proficient in Outlook, PowerPoint, Word, and Excel and comfortable using online tools
- Previous experience of coping in a fast-paced environment
Where will you be working?
In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.
#LI-Hybrid
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