Executive Assistant - 1 Year FTC (Blended Working) London, England
Job description
Genomics England partners with the NHS to provide whole genome sequencing diagnostics. We also equip researchers to find the causes of disease and develop new treatments – with patients and participants at the heart of it all.
Our mission is to continue refining, scaling, and evolving our ability to enable others to deliver genomic healthcare and conduct genomic research.
We are accelerating our impact and working with patients, doctors, scientists, government and industry to improve genomic testing, and help researchers access the health data and technology they need to make new medical discoveries and create more effective, targeted medicines for everybody.
Reporting to the Chief Medical Officer and Deputy CEO, as an integral member of our team, you will play a pivotal role in managing the daily operations and ensuring the efficient functioning of our Executive Leadership Team.
Responsibilities will include adeptly managing diaries to optimise scheduling, preparing timely and accurate presentations, reports, and briefing notes, and handling secretariat duties such as agenda setting, minute-taking and action tracking for both team and project meetings. This may also include supporting the Genomics England Board and its committees, ensuring all necessary preparations and follow-ups are managed effectively.
This role requires a proactive approach to challenges and opportunities alike. You will be tasked with maintaining a structured repository for all project-related documentation, spearheading initiatives to improve our operations, and providing hands-on assistance for smaller projects to guarantee their efficient execution. Arranging travel, accommodation, and foreseeing potential challenges are part and parcel of the role and equally critical is the management of incoming communications, ranging from post to emails and calls and ensuring all are addressed in a timely and professionally manner.
Beyond the day-to-day tasks, you will oversee office systems like efficient filing and database management including guaranteeing easy access to essential team documents and providing basic IT support. You will also support and mentor other Executive Assistant colleagues and champion their professional growth as well as forging and nurturing relationships with executive offices across Government, industry, academia, and the charity sector, amplifying Genomics England's collaborative spirit and relationships.
While are not seeking any particular qualifications, demonstrable experience in a similar role is essential. This will include:
- Having excellent organisational and time-management skills
- Having the ability to handle confidential information with utmost discretion
- Having exceptional interpersonal and communication skills
- Being adept at using the MS Office Suite
Please note the closing date for applications is close of day on Monday 18 September 2023. A member of the Talent Acquisition Team will be in touch with you on or before the closing date.
Additional Information
Being an integral part of such a meaningful mission is extremely rewarding in itself, but in order to support our people, we’re continually improving our benefits package. We pride ourselves on investing in our people and supporting them to achieve their career goals, as well as offering a benefits package including:
- 30 days’ holiday (plus bank holidays), with additional days for long service awards
- A generous pension scheme of up to 15% combined contribution
- Life Assurance (3 x salary)
- Individual learning budgets for every colleague, a Blinkist account and a wide variety of courses on our portal
- A wide variety of wellness benefits including Gympass, a Headspace account, free weekly Yoga classes
- Enhanced maternity & paternity benefits
- Blended working arrangements
Talk to our Talent Team and find out how a career with Genomics England will benefit you.
#LI-Hybrid
As part of our recruitment process, all successful candidates are subject to a Standard Disclosure and Barring Service (DBS) check. We therefore require applicants to disclose any previous offences at point of application, as some unspent convictions may mean we are unable to proceed with your application due to the nature of our work in healthcare.
Genomics England operates a blended working model as we know our people appreciate the flexibility. We expect most people to come into the office 2 times each month as a minimum. However, this will vary according to role and will be agreed with your team leader. For some people this is 1 day a quarter, for others it is several days a week. There is no expectation that staff will return to the office full time unless they want to. The exception would be some of our roles that would require you to be on site full time e.g., lab teams, reception team.
Our teams and squads have, and will continue to, reflect on what works best for them to work together successfully and have the freedom to design working patterns to suit, beyond the minimum. Our office locations are Canary Wharf, Cambridge and Leeds.
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