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The role

The Bristol Medical School is looking for a capable and skilled Executive Administrator to work as part of the Executive Team within the Bristol medical School, delivering all aspects of administration to colleagues within the School.

The post holder will be based in Canynge Hall/Oakfield House or 1-5 Whiteladies Road undertaking a number of administrative duties including complex diary and email management, travel bookings, arranging and coordinating meetings, managing both internal and external communications and arranging and overseeing School events.

Excellent organisation skills are required along with a high standard of IT skills and the ability to interact with various office systems. Well-developed communication skills are essential as the post holder will be dealing with a wide range of colleagues on a daily basis.

The post represents a great opportunity to extend workplace/office experience in a university environment.

What will you be doing?

The Executive Administrator will provide high level, technically advanced, self managed day to day administrative support to senior academics within the Bristol Medical School. The EA will be expected to work closely with their line manager and work within a team to provide administrative support, which will include a creating reports, complex email and diary management, arranging high level regional and national meetings including booking national and international travel arrangements, and dealing with incoming communications via a variety of media. The postholder will train to become a DSE Assessor and fire warden.

You should apply if

• This post is suitable for someone who has exceptional interpersonal skills, with good administration experience and excellent organisational skills with an attention to detail.
• An ability to prioritise and manage multiple workloads to meet competing deadlines is key.
• You will be committed to working as part of a high functioning team with an ability to take initiative and be proactive in your approach.
• You will be able to work independently to deliver improvements that will contribute to an excellent school administration service.
• To produce a high-level work ethic and excellent communication skills and have the desire to learn new office skills/procedures.

Additional information

Contract type: Open ended

Work pattern: Full time

Grade: F

Salary: £25,948- £28,929 per annum

School/Unit: Bristol Medical School

Shift pattern: 35 hours per week / 1FTE

This advert will close at 23:59 GMT on 28/06/2023

For any informal enquiries please contact Jan Hill - [email protected] or Rebecca Sutcliffe: [email protected]

Available documents

• School Information - BMS - October 2022.pdf
• SUPP109944 - Executive Administrator - JD.pdf