Executive Administrative Assistant Wilmslow, England
Rothschild & Co
Full Time
Wilmslow, England
37612 - 39901 GBP ANNUAL Today
Job description
About Us
As one of the world's largest independent financial advisory groups, we know that it takes a distinct perspective to make a meaningful difference to our clients’ business and wealth.
As one of the world's largest independent financial advisory groups, we know that it takes a distinct perspective to make a meaningful difference to our clients’ business and wealth.
Rothschild & Co is a global and family-controlled group. We provide M&A, strategy and financing advice, as well as investment and wealth management solutions to large institutions, families, individuals and governments, worldwide.
Having been at the centre of the world's financial markets for more than 200 years we can rely on an unrivalled global network of more than 3,800 talented employees and a track-record of outstanding execution with 60 offices around the world.
Our integrated global network of trusted professionals and decision makers around the world provide in-depth market intelligence, meaning we can be closer to current issues than any other global financial institution in our core markets.
It is this scale, local knowledge and intellectual capital that allow us to provide a distinct perspective and effective long-term solutions for our partners.
Job Title: Executive Administrative Assistant
Division: Real Estate Debt Management Team
Location: Wilmslow
Rothschild & Co
Rothschild & Co is one of the world’s largest independent financial advisory groups. We provide M&A, strategy and financing advice, as well as investment and wealth management solutions to large institutions, families, individuals and governments, worldwide.
Having been at the centre of the world's financial markets for over 200 years, we can rely on an unrivalled global network of trusted professionals and decision makers. This means that we have in-depth market intelligence, bringing us closer to current issues than any other global financial institution.
Our 3,800 talented employees spread across in 50 offices around the world have a strong track record of outstanding execution in three business lines: Global Advisory, Wealth and Asset Management, and Merchant Banking.
It is this combination of scale, local knowledge and intellectual capital that allows us to provide a distinct perspective and effective long-term solutions for our partners.
Overview of Role
Rothschild & Co is seeking a friendly and professional full-time executive administrator to join its Real Estate Debt Management (“REDM”) team based in Wilmslow on a five day per week basis. This is a varied and busy position which will cover a broad range of administrative tasks in support of the REDM team (currently 13 people). REDM provides loans secured by UK commercial real estate. The current portfolio comprises c.£1bn of loans (over 75 borrowers) and the business is growing strongly on an annual basis. The successful candidate should be reliable, personable, diligent, able to use all core Microsoft Office applications, have strong attention to detail, be a good team player and be able to prioritise their own workload.
Responsibilities
- Drafting Investment Committee minutes and uploading papers to Board IQ
- Drafting lease consent and third party instruction letters
- Editing word documents using track changes
- Collating, documenting, and maintaining up to date records of security documents and title deeds, which also involves sending the documents off-site to storage
- Assist in the preparation of PowerPoint presentations as required
- Assist in the monitoring of various diary systems / updating spreadsheets or other databases
- Deal with telephone and email enquiries
- Photocopying, printing and filing documents on behalf of other colleagues and inserting electronic signatures
- Book rail travel, hotel accommodation and flights in accordance with the Group Travel Policy
- Completion of expense claims and management of company credit cards on behalf of other team members
- Management of team diaries, including the booking of appointments with external clients / business contacts and ensuring that diaries are kept up to date.
- Greeting visitors and providing refreshments.
- Sort and distribute incoming post and organise and send outgoing post (use of a franking machine)
- Provide assistance/cover for office management related tasks (i.e. ordering stationery, office supplies, payment of invoices)
Experience, Skills and Competencies Required
- Strong verbal and written communication skills
- Pro-active, solutions focused and able to think outside the box, with confidence to ask questions where necessary
- Comfortable with technology, with a superior knowledge of Word, Excel, Outlook and PowerPoint to manage data and produce flawless documents and presentations
- Exceptional organisational skills and an eye for detail
- Accurate keyboard skills as well as good numeracy and literacy skills with the ability to multi-task
- The ability to plan your own work, use your own initiative and go the extra mile to meet deadlines
- The ability to read, analyse and distill information (including accepting and understand instructions)
- A likeable team player, with a desire to succeed and a willingness to assist regardless of the task
- 3+ years’ experience in a similar role
Advantageous
- Insurance / banking / legal administrative background
- Experience with Board IQ – the board paper management system
