Events Assistant London, England
Job description
Events Assistant – The Birley Clubs
An exciting opportunity has arisen for an Events Assistant to join the Member Events Team at The Birley Clubs based in Fitzrovia, London.
The Birley Clubs operate some of the world’s most iconic private members’ clubs; Annabel’s, Mark’s Club, George, Harry’s Bar and Bath & Racquets Club.
As Events Assistant you will work closely with the Creative Director, Director of Events, Event Project Managers and Annabel’s, Mark’s Club, Harry’s Bar and George teams to support the management and delivery of Member events for our Clubs. Your primary focus will be to support with administration, event planning, research and ad-hoc tasks for Mark’s Club, George, and Harry’s Bar with occasional support required by the Annabel’s team.
Your key responsibilities will include:
- Assisting the team with daily administrative duties
- Working closely with the Club’s in-house teams to track event bookings
- Supporting the Director of Events in the planning and execution of Member events
- Working within defined budgets and ensuring effective tracking of spend on individual events for the Director of Events
- Effective communication with the teams in the Club when setting up events, ensuring all operational aspects are in place and effective set up of act / event / musician
- Research and propose events (music, cultural, themed) for each quarter and present to the Creative Director and Director of Events
- Arrange equipment for events ensuring budgets are adhered to and quality of suppliers
- Effective processing of invoices and ensure correct allocation ready for sign off
- Attend events in the Club to ensure all runs smoothly and effective communication with event provider, the operations team and Members
- Communicate effectively with colleagues, Club Managers, operational team and Head Office
- Deliver Adhoc tasks as requested
We are ideally looking for candidates who:
- Have previous experience in a similar role within the luxury hospitality market
- Are strong communicators both verbally and in writing, ensuring a professional and courteous manner at all times with Members, clients and suppliers
- Have excellent time management skills and the ability to prioritise tasks and efficiently manage the workload in order to meet deadlines
- Have strong administration skills and are excellent team players
- Are passionate about delivering high quality and unique events
- Have strong working knowledge of Word, Excel, Outlook and related PC packages
We offer our employees:
- A highly competitive starting remuneration package
- Increased remuneration as you develop and progress in your role
- Extensive career development and training opportunities
- Staff discounts
- Discounted corporate rate at ClassPass
- Life assurance cover
- Employee events
- Access to pension scheme
- Access to our Cycle to Work scheme
