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Job Title: Equal Opportunity Administrative Assistant

PP-SRS-GRD: S-0326-04

Location: RAF Mildenhall Vacancy Number RPA 144664
Open Date: 11 September 2023 Close Date 18 September 2023

Work Hour Per Week 37.5 Salary (Per Hour) £11.03 - £11.29

NOTE: Several vacancies may be available - multiple selections can be made from this announcement
Main Purpose

We are currently seeking a highly skilled and motivated individual to join a premier team of Administrators at the 100 Air Refueling Wing Squadron, Royal Air Force Mildenhall, United Kingdom.

The primary purpose of this position is to perform administrative tasks, including, amongst others: preparing media articles, preparing reports, analyzing program statistics, and starting and maintaining case files.

You will use office software to produce a wide range of administrative documents in different formats. You will prepare a wide variety of correspondence and reports, and review and finalize documents prepared by others. You will review and process incoming and outgoing correspondence, materials, publications, regulations, and directives. You will receive and direct telephone calls and visitors. You will create and maintain office records.

If you’re looking for a challenging, gratifying career supporting the US Visiting Forces in the United Kingdom -- this job is for you; apply today!

Knowledge and Experience Required
Applicants must demonstrate the following:

1. Knowledge of and experience using various office automation software programs, tools, and techniques to support EO office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs.

2. Knowledge of and experience applying correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.

3. Working knowledge of rules, procedures, or operations applied to clerical assignment to perform the routine, procedural work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, screening telephone calls and visitors, processing mail, planning, organizing, and carrying out assignments and composing routine, nontechnical information for recurring reports and inquiries.

4. Working knowledge of filing systems and procedures and the subject matter content of the materials being processed.

5. Skill in typing; a qualified typist is required.

6. Ability to communicate effectively, both orally and in writing, using tact and courtesy.

Other Important Information

• Hours of work: Start & end times may be modified due to mission needs and in accordance with organization’s flexible working policies.
• Will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules, and regulations.
• Must obtain and maintain the appropriate security clearance.
• May be assigned other duties that are appropriate to the grade and skill set of the employee.
• May be required to travel by military and/or civilian aircraft in the performance of official duties or attend necessary training. Position may be coded as mission essential.
• A 6-month probationary period will be required.
• Overtime may be required.
• May be required to travel overnight to US or other countries in the performance of official duties or attend necessary training.

Benefits

• 25 days Annual Leave + UK Bank Holidays, Annual Leave year-to-year carryover in accordance with program policy
• Paid Sick Leave; year-to-year carryover in accordance with program policy
• Pension Scheme
• Life Assurance Scheme
• Employee Assistance Program (EAP)
• Free on-site parking
• Specialized Training provided throughout entire period of employment
• Development opportunities available
• Time off, cash and honorary awards and recognition available for significant contributions and consistent high performance
• Free access to on-site gym facilities

Who Can Apply

• Citizens of the UK, Nationals of European Community (EC) Countries, and Commonwealth Citizens, other Foreign

Nationals, and Stateless persons provided no restrictions have been imposed as a condition of continued residency in the UK.

• Applicants who have a minimum of five years consecutive residency in the UK are considered for this position; however, those who do not meet this criterion will be considered on a case-by-case basis. All successful applicants will require a security clearance.
• Please note pre-appointment security clearance requirements may delay start date.
• Proof of identification in the form of a photo ID will be required, for example a driving license or current passport.
• This position may have certain restrictions to US citizens due to the Status of Forces Agreement. For additional information contact the LNDH team on 01638 544955.

How To Apply
Interested candidates must complete an application form obtainable from the Civilian Personnel Website; https://www.mildenhall.af.mil/Portals/9/documents/civ_pers/AFD-150724-024.pdf?ver=2016-04-28-085219410.

All applications must submit the following documents to be received prior to the closing date to be considered for the position.

Required Documents

• LNDH Application
• Curriculum Vitale and/or Resume

Optional Documents

• Transcripts
• Certifications
• Letters of Recommendation
• Right to Work Documentation

Equal Opportunity Employer
There will be no discrimination in employment practices based on gender, age, marital status, disability, race, nationality, religion or beliefs, sexual orientation, being or not being a member of a trade union.

Job Types: Permanent, Full-time

Salary: £22,015.50-£29,425.50 per year

Benefits:

• Bereavement leave
• Canteen
• Company pension
• Free parking
• Gym membership
• Life insurance
• On-site gym
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Lakenheath, Suffolk: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 18/09/2023
Reference ID: RPA 144664