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Job Number:

3236137

DESCRIPTION

The successful candidate will perform a key management role within the EMEA Payroll team, reporting to the Head of EMEA Payroll Operations.

This role is responsible for governance, risk and reporting for the UK and EMEA Payroll service delivery, including the payroll application of pensions and benefits. The successful candidate will also be expected to play a key role as part of the UK and EMEA Payroll Leadership Team.

Ongoing responsibilities will incorporate a combination of project work, ownership of key monthly/annual processes, people management, statutory accounting, Payroll controls, risk and governance ownership.

Responsibilities will include:

• Ownership and governance for the Glasgow based Payroll operations function incorporating ownership and responsibility of all compliance and controls. This covers 10,000 employees in a complex compensation structure involving bonus, benefits and deferred awards.

• Ensuring all controls and legislation is adhered to before approving each payroll run for all payroll cycles.

• Control and Governance of additional payrolls throughout the year including executive compensation, bonus, and severance events.

• Maintain a strong partnership with all payroll vendors across EMEA including the UK

• Maintaining an open dialogue with senior leadership raising awareness of all potential or actual issues as you become aware.

• Maintaining and enhancing the Payroll control framework around all payroll responsibilities. This includes SOX and internal controls.

• Maintaining a detailed understanding of current payroll legislation, with a proactive approach to plan for future changes.

• Responsible for the management update of key metrics to optimize resource usage and identify improvements.

• Governance an oversight responsibility for the timely and accurate disbursement of all payroll related payments through BACS and the multi-currency accounts managed through online banking tools including all internal reconciliation processes.

• Ownership on the Governance of payroll banking application and all related reconciliations and controls

• Partnering a variety of groups and individuals in agreeing payroll policy, changes in processes, discussing payroll related issues and rollout of changes to payroll systems.

• Liaison with internal and external auditors to assist with understanding the key processes, giving access to systems for sample testing and providing evidence of key controls.

• Ensure effective documentation is in place and regularly updated to account for changes in process and legislation.

• Monitoring of controls to ensure that all employee queries are managed effectively and within the agreed SLA through a web based query tool.

• Play a key role for your team during the mid year and year end evaluation process

• Assess training requirements for the team, encouraging individuals to take ownership of their careers and development.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximise their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing and advancing individuals based on their skills and talents.

Learn more about our culture and the opportunities for professional growth at Morgan Stanley in Glasgow on our LinkedIn page and Youtube channel.

https://youtu.be/Ue0vNEImMyE

QUALIFICATIONS

Work Motivation:

• Keen and motivated to work hard and achieve.

• Shows a willingness to learn from others and increase own knowledge base.

• Takes responsibility for own tasks and proactively looks for opportunities to increase responsibility.

Problem Solving & Judgment:

• Shows the ability to identify and analyse the situation through gathering relevant information to understand the root cause.

• Determines the potential impact and implications of issues and takes appropriate action to avoid future recurrences.

• Knows when it is appropriate to resolves matters and offer solutions themselves and when it is critical to escalate to others.

Communicating Effectively:

• Able to explain issues and ideas succinctly, using appropriate mediums and language, to ensure others understand.

• Always ensures that the relevant people are kept informed.

Building & Maintaining Relationships:

• Awareness of other people and environment and own impact on these.

• Responds appropriately to others to build and maintain an effective network of contacts.

• Goes extra mile to ensure needs of others are addressed to highest possible standard.

Commitment to Excellence:

• Consistently shows concern for all areas no matter how small.

• Ensures tasks are always completed accurately, without exception.

• Checks, verifies and reconciles information to ensure no mistakes are made and work is completed to the highest possible standard.

Planning & Organising:

• Able to quickly and accurately establish priorities.

• Plans own and others’ time to meet tight deadlines and is flexible when priorities change.

Role specific competencies and key responsibilities:

Guardianship:

• Consistently maintains a high level of franchise protection

• Confidence to ‘push back’ when required

• A high level of stakeholder management and update is required

• Consistently manage areas of risk across the UK payroll function

• Proven proactive approach in dealing with statutory changes

Client skills:

• Ability to form strong business partners across the firm

• Strong vendor management skills

• Ability to partner key areas of the business

Leadership:

• Ability to define clear expectations to team

• Ability to define goals and strategy to team and key stakeholders

• Ability to build, inspire, motivate and retain a strong professional payroll team

Technical and Job skills:

• CIPP qualified

• Proven track record in a professional organization

Proven track record of Payroll Controls, risk and Governance ownership

• Ability to develop and implement on clearly defined strategy

• Proven stakeholder and vendor management experience

• Ability to analyse and improve processes

• Strong knowledge of employment law and PAYE legislation

• System implementation, housekeeping, and software update governance experience required

• Expatriate knowledge an advantage

• PSA/P11d knowledge an advantage