education Nottingham, England
Job description
Band 4
Job overview
An opportunity has arisen for an Undergraduate Coordinator to join our dynamic team within the Undergraduate Medical Education Department.
This is a permanent full time post working at both QMC and City Hospital campus' as required
Main duties of the job
You would be working as part of a team, as well as using own initiative, to coordinate undergraduate medical student placements within the trust.
The team is a key point of contact for the clinical teaching staff, medical students and university team in the succinct running of medical student placements.
Duties include organising timetables, delivery welcome talks to students as their administrative support, organising teaching and patient workshops across the clinical course.
In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.
Working for our organisation
We have a friendly and dynamic team of coordinators in the department.
We are looking for an individual who has excellent communication, organisational and analytical skills to become part of our team.
You will have the opportunity to innovate and create solutions to challenges with the support of the team to ensure we are continuously improving, learning and growing.
Detailed job description and main responsibilities
- Coordinating University of Nottingham medical student placements in the trust.
- Supporting and signposting medical students when on clinical placements.
- Organising teaching and workshops for placements.
- Collating student feedback and ensuring responses to feedback alongside Clinical Lead.
- Handling day-to-day placement queries.
- Responsive to short notice changes to teaching and able to act quickly and accurately to ensure good communication to all parties affected.
- Circulating placement information to students and clinical teachers in a timely manner.
Please do refer to the full Job Description and Person Specification for more detail.
Person specification
Training & Qualifications
Essential criteria
- Evidence of personal progression in previous jobs
- Educated to A Level/NVQ 3 or equivalent qualification/experience
Experience
Essential criteria
- Minimum two years relevant administrative experience.
- Proven record of planning, organisation and administration skills and responsive to change.
- Experience with standard office software applications including the proficient use, creation & manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases
- Ability to proof read and have attention to detail
- Experience of managing own workload
- Able to work autonomously
Desirable criteria
- Experience of working in the NHS.
- Understanding of Undergraduate Medical Education.
- Experienced Administration Assistant
Communication and relationship skills
Essential criteria
- Evidence of excellent communication skills (verbal, written, phone).
- Excellent organisational skills Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately.
- Develop and maintain good working relationships with managers, staff, students and simulated patients
- Able to present information verbally on an individual basis and to small and large groups.
- Resourceful, displays initiative and is self-motivated.
- Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers.
Analytical and Judgement skills
Essential criteria
- Able to make decisions when guided only by broad principles and departmental policies.
- Able to analyse and interpret complex data and solve most problems independently.
- Able to make a judgement on potential operational problems that may prevent completing a task on time.
- Be able to analyse data and develop courses and projects appropriately in line with funding.
Desirable criteria
- Experience of apapting to changes.
Planning and organisation skills
Essential criteria
- Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment.
- Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education.
- Understand limits of own responsibilities
- Ability to demonstrate innovative and forward thinking approach.
- Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate.
- Demonstrate a confident approach, and the ability to inspire confidence in a team.
Physical skills
Essential criteria
- Standard Keyboard Use & office duties.
- Punctual & reliable with good attendance record.
- Ability to move equiptment
Other requirements specific to the role (e.g. be able to drive or work shifts
Essential criteria
- Hours of work – office hours with some flexibility.
- Frequent use of VDU.
- A/V & teaching equipment assembly & transport.
- Able to travel to both hospital sites
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
