Find More Than 10K+
United Kingdom Jobs

This Adjutant position is located at East of Scotland Universities Air Squadron (ESUAS), The Holmes Building, Leuchars Station, St Andrews, Fife, KY16 0JX. ESUAS Admin support is a small but dynamic team that provides support to student members and local staff. The ESUAS Adjutant is a demanding job with the requirement to be able to think on your feet and act accordingly without supervision. The successful candidate must be able to perform under pressure and provide solutions using their own initiative. Attention to detail and forward thinking are very important. We are looking for someone with a strong emotional intelligence to communicate effectively, empathise with others, overcome challenges and defuse conflict.

This position is advertised at 37 hours per week.

Responsibilities

• Deliver the 6FTS mission with passion and purpose
• Organise and manage the annual recruitment campaign
• Conduct selection sifts and interviews for student and staff recruitment
• Line management of two administrators, associated performance appraisal reporting, development, mentorship and probation
• Owner of Squadron public and non-public accounts
• Owner of Squadron logistics of student training schedules, with delegated support of staff
• Representing UAS with external/internal stakeholders at meetings
• Facility management and Health & Safety of Squadron Estate
• Overarching quality control of HR administration process iaw policy
• Welfare POC, student mentor, Diversity & Inclusion champion and associated report writing
• Resolution of day-to-day service delivery issues with the contractor and users
• Assist/advise students with application and signpost to relevant departments
• Management of regular and ad hoc team meetings
• Dealing with telephone and written enquiries in a positive manner considering the data protection legislation, delegated authority and the statutory guidance and directions
• Organisation of formal functions
• Any other tasks as directed by OC UAS and HQ 6FTS

ESUAS covers a large geographic area and some travel will be required (Circa 2 days per month). Management conference across the UK circa 1 x per year. There are also Training Nights most term time Thursdays which you would be expected to attend.

All University Air Squadrons are developing understanding and delivery of virtual membership, training, marketing and recruitment. Whilst not directly linked to this role, knowledge and experience of the digital landscape towards marketing via social media, photo/video editing is desirable as we evolve digitally.

Essential Experience

• Experience/Understanding of performance management, leading a team and conflict resolution
• Good working knowledge of IT systems and Microsoft Office365 (Particularly Word, Excel, PowerPoint, SharePoint & Microsoft Teams)
• Ability to work under pressure, to tight deadlines and agreed standards
• Experience of virtual meetings, conference calls and screen sharing

Desirable Experience

• Understanding of GDPR/Data Protection legislation to ensuring that there is no unauthorised distribution or publication of personal or sensitive data
• Understanding of SAGE accounting software, some locations use Excel
• Understanding of the digital landscape, marketing (business, charity, social) via social media and video/photo editing
• Equality and Diversity Practitioner, or prepared to study toward
• Experience in recruitment and on-boarding activities
• Military interviews will require a mandatory training course
• Driving Licence

Experience of the RAF would be an advantage but not essential as mentorship will be provided.

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Developing Self and Others
• Seeing the Big Picture
• Working Together
• Leadership

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

The post does not offer relocation expenses

External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Please note: Interview travel expenses will not be reimbursed.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Job contact :

Name :
Sqn Ldr Blake
Email :
[email protected]

Recruitment team :

Email :
[email protected]