Document Controller London, England
Job description
Working within the design management team, the document controller will assist in the smooth and efficient delivery of our design work and carry out administrative tasks for the Design Managers, project managers and design teams who manage and undertake our design commissions and assist across a range of projects.
The document controller will give advice and provide management of documentation throughout projects from creation to retention to ensure compliance with company, corporate and statutory requirements.
About the role
- Maintain a system for Information & document management in both electronic and hard copy
- Register and action all project documentation on the chosen document management system or collaboration system
- Control the issue and distribution of project documentation and information.
- Ensure that all documentation is issued according to the relevant standards.
- Maintain a controlled and secure storage area for project documentation in a format dictated by the project
- Conduct a check on all documentation passing through document control to ensure documents meet the relevant protocols i.e. document numbers, revisions etc
- Create reports for project documentation as requested
- Apply quality standards, procedures & processes for the company and the department
- Support the development of document control procedures and processes contained within the company Document Management System
- Assist in audits when required
- Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the Design Team Leader / Design Manager
- Administration tasks as directed by the design managers and project co-coordinators including:
- Assisting with report preparation
- General administration
- Attend project meetings if required to gain understanding of the project and learn what KPIs are required with regard to documentation
- Communicate with the clients, suppliers and internal staff members at all levels
- Any additional tasks as requested by the profession manager
Software platforms includes but is not limited to:
- Aconex
- CEMAR
- Deltek Vision and iAccess
- NEWFORMA - Document Management System
- Conject
- Asite - Online collaboration system
- TeamBinder - online collaboration system
- 4 Projects
- Buzzsaw
- Constructware
- iConnect
- Autodesk
About you
You will have previous document control experience – preferably 3 or more years within the construction industry along with:
- Excellent IT skills including Microsoft Excel, Word and Outlook
- Advanced Excel skills will be seen as a benefit
- Good level of English language (written and spoken communication)
- Ability to manage own time scales and workload
- Ability to work autonomously
- Numeracy a strength with high attention to detail and accuracy
- Ability to interact and communicate with people at all levels within the business
- Ability to work collaboratively with document controllers across offices as part of the wider document control team
- Knowledge of relevant document control software would be advantageous, but training can be given.
About us
BDP is a major international interdisciplinary practice of engineers, architects and designers working together to create outstanding 'places for people'. Founded in Preston in the UK in 1961, we now have studios across the UK, Ireland, Netherlands, Canada, the MENA region, India, and China. BDP has a leading track record in all major sectors and has over 1000 awards for design quality.
Our studios are vibrant. We offer thought leadership and inspirational solutions, and we use our engineering ideas to shape design rather than simply implement solutions. We aspire to deliver projects with maximum value for our clients and minimum impact on the planet.
BDP offers
In return, BDP offers a great opportunity for your personal development with exposure to the full range of BDP’s skills and expertise, as well as an attractive remuneration package that includes a competitive salary, flexible pension allowance, private medical insurance, contribution towards professional subscriptions, a great working environment and excellent prospects for career advancement. As BDP undertakes a number of projects which require security clearance, offers may be made subject to achievement of this, where appropriate.
To apply
To apply for this role please click on the apply button below, you will then need to complete the online application form, please ensure that you attach a copy of your CV, cover letter.
Please include an indication of your salary expectations and notice period in your cover note.
BDP is actively fostering an inclusive organisation where people can be themselves and everyone has a sense of belonging. We want our teams to be diverse at every level, reflecting the communities we design for. As designers, we will create spaces for all that promote equity, wellbeing, and participation within the built environment. We actively encourage people from a variety of backgrounds with different skills, professional and life experiences, to join us and help us to achieve our aspirations. We also welcome applications from candidates who wish to work flexibly.
This role is based on a full time, permanent contract.
Hours: 37.5 hours a week, Mon- Fri 9am - 5.30pm
No agencies or third party applications please.
