director executive assistant Manchester, England
Job description
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About the job
Benefits
Things you need to know
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Location
About the job
Job summary
DCMS is looking for a proactive Band C to fill an Executive Assistant (EA) and Business Support role in the Arts, Heritage and Tourism Directorate (AHT). The post will support AHT’s job-share Director partnership, Nicola Hewer and Emma Squire.
This role offers a great opportunity to work at the heart of DCMS’ leadership team and support their policy and project portfolio. The AHT Director’s cover a wide and exciting portfolio spanning 7 teams. The teams are:
- Arts & Libraries
- Museums and Cultural Property
- Tourism and Cultural Diplomacy
- Heritage & City of Culture
- Government Art Collection
- Covid-19 Programmes Team & CSCS Strategy
The Directorate looks after and strives for the best across all its sectors, driving growth, enriching lives and promoting Britain to the world.
In AHT we protect and promote the long term resilience of the very best of our nation’s cultural assets and ensure they are made available to the widest possible audience, both at home and from abroad, to improve the quality of life of individuals, communities and the nation and promote the UK to the world.
These sectors are of great importance to DCMS and the government’s objectives to level up, increase accessibility and drive economic growth across the country. AHT Director’s are senior officials within DCMS so work closely with fellow Directors, Director Generals, the DCMS Permanent Secretary and the Ministerial team.
Job description
- Diary and inbox management including prioritisation of appointments, arranging meetings & travel, booking rooms, taking minutes, arranging hospitality;
- You will be proactive in diary management, have a good understanding of what’s important, use judgement ensuring meetings happen at the right time engaging with other offices to deliver.
- Responsible for supporting the Directors as directed to ensure their time is well managed. Responsible for flagging anything urgent to the Directors to ensure they can respond in a timely manner and by given deadlines, and forwarding to relevant members of the team for action or information.
- Organise the right papers and obtain briefings ahead of meetings and other engagements.
- Building strong working relationships with key internal contacts and external stakeholders;
- Being a key part of the business support team and taking on team support or other corporate responsibilities, in particular In-Year Rewards.
- Working closely with the EAs across the Directorate to ensure there is appropriate cover, in good time, for any boards and committees that the Directors can not attend and ensuring Deputy Director cover for any periods of Directors’ annual leave;
- Diary and telephone cover for absent EAs during periods of team absence
Person specification
The ideal candidate would have the following key skills and experience:
Essential Requirements:
- You will be proactive in diary management, and have a good understanding of what’s important,
- You will be adept at reacting quickly to emerging issues.
- Poise and judgement to ensure meetings happen at the right time
- Excellent organisational and administration skills with a close eye for detail
- Proactive and positive attitude to getting the job done
- Strong team player
- Confident working among senior management and handling potentially sensitive information
Desirable Skills:
- An interest in any of the arts, heritage, tourism and museum sectors
- An interest and understanding in how Government works
- Familiarity with IT systems, such as Google Drive
- Familiarity with Google workspaces e.g. Google Meet, Google Docs
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Working Together
- Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
- Delivering at Pace
Benefits
DCMS values its staff and offers a wide range of benefits to everyone who works here. We’re committed to developing talent, and supporting colleagues to have great careers in our department. To support with that, some of the benefits we offer include:
- Flexible working arrangements and hybrid working - DCMS staff work on a flexible basis with time spent in offices, and time spent working from home.
- 26.5 days annual leave on entry, increasing to 31.5 days after 5 years’ service.
- A Civil Service pension with an average employer contribution of 27%
- 3 days of paid volunteering leave.
- Up to 9 months maternity leave on full pay + generous paternity and adoption leave.
- Staff reward and recognition bonuses that operate throughout the year.
- Occupational sick pay.
- Active and engaged staff networks to join including the LGBT+, Ethnic Diversity, Mental Health and Wellbeing and Gender Equality Networks.
- Exceptional learning and development opportunities that you can explore alongside your day to day work.
- Season ticket loan, cycle to work scheme and much more!
Terms and conditions at SCS grades will vary. Those applying for SCS roles should refer to the candidate information pack for more information on terms and conditions.
Things you need to know
Selection process details
To apply for this post, please send us the following documents no later than 9:00 AM on Thursday 3rd August via the CS Jobs portal:
- A CV setting out your career history, with key responsibilities and achievements. Please ensure you have provided reasons for any gaps within the last two years. The CV should not exceed more than 2 x A4 pages and you should insert your CV into the "Job History" section on Civil Service Jobs on the Civil Service Jobs application form.
- A behaviour statement of 250 words on Delivering at Pace.
For the shortlist, we will assess your experience and select applicants demonstrating the best fit for the role by considering the evidence provided in your application.
Should you encounter any issues with your online application please get in touch with: [email protected].
The interview process will assess behaviours and strengths
The behaviours to be tested at interview are:
- Working Together
- Delivering at Pace
- Managing a Quality Service
You will not be made aware of the strengths being assessed prior to your interview.
Your interview will take place remotely via GoogleMeets.
For indicative sift and interview dates please refer to the attached Candidate Information Pack.
DCMS has a London and a National pay scale. For more information on this, including the circumstances in which each pay scale will apply, please see the ‘Information for Applicants’ document.
Further Information
A reserve list may be held for a period of 6 months from which further appointments can be made.
Any move to DCMS from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
DCMS has a London and a National pay scale. For more information on this, including the circumstances in which each pay scale will apply, please see the ‘Information for Applicants’ document.
Reasonable Adjustment
We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process.
In order to request an adjustment, please:
Complete the ‘Assistance required’ section on the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or a verbal test rather than a written one.
Alternatively, contact the Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
Accessibility
If you are experiencing accessibility difficulties with any of the attachments, please contact us. Contact details can be found in the 'contact point for applicants' section of the job advert.
If you choose to join on a loan basis, prior agreement to be released on loan must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, you should contact ([email protected]) in the first instance.
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at: https://civilservicecommission.independent.gov.uk/recruitment/civilservicerecruitmentcomplaints/
