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We're ASOS. We blend our flair for fashion with our love of cutting-edge technology, but more importantly were interested in how we can bring the best out of you.

We exist to give people the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgment, and channel your creativity into a platform used by millions.

Through our Fashion with Integrity strategy we are driving diversity, equity and inclusion across every aspect of ASOS and ensuring every ASOSer can be their authentic self at work. We want our people to be whoever they want to be, because we believe people who bring their best selves to work, do their best work.

About the Role

It is the role of the Deputy Company Secretary to ensure that the Company Secretarial team consistently delivers appropriate corporate governance and company secretarial administration across all areas of ASOS globally, whilst maintaining the complete confidence from the ASOS Board that all matters have been handed appropriately relating to the operation of the PLC Board and the performance of the Department.

The role requires a confident and efficient candidate, with excellent communication skills, who has the ability to adapt their approach to ensure excellent interaction with a wide variety of business areas, and the agility to work at ASOS’s fast pace.

What You’ll be Doing

• Acting as internal subject matter expert for CoSec and other governance related matters, including key point of contact for Non-executive Directors on their corporate governance queries. Supporting and deputising (as required) for the General Counsel & Company Secretary in liaising with the Board on corporate governance and regulatory matters.
• Assisting with the ASOS Plc Board & Committee meetings, drafting agendas, managing forward planners, action tracking, Terms of Reference, drafting Board & Committee papers as required, and circulating Board & Committee papers.
• Provide full CoSec duties including attending meetings and minute-taking for ESG Committee and Remuneration Committee.
• Co-ordinating appointments (including service agreements and other requirements) and inductions for all Non-Executive appointments to the ASOS Plc Board. Arrange and conduct Board evaluations and any other governance matters.
• Ensuring ASOS Plc complies with all statutory obligations and regulatory requirements, including the Listing Rules, Market Abuse Regulations and the UK Corporate Governance Code. Reporting to and liaising with the FCA and FRC as required.
• Project management of all contributions to ASOS Plc’s Annual Report, including ownership of the relationship with external consultancy producing the report, drafting the Governance section, ownership of the Strategic Report and collation of the required content. Liaising with the auditors and co-ordinating responses to RFI. Managing the Board and Committees’ review and approval, and printing sign-off.
• Ownership of the organisation of ASOS Plc’s Annual General Meeting and any other shareholder meetings, including drafting of the Notice of Meeting and ancillary documents, and ensuring they take place in line with all regulatory requirements.
• Managing the relationship with the ASOS Plc registrar.
• Providing support to colleagues around the Group in relation to the execution of corporate transactions, including M&A and financing, and co-ordinating associated board meetings and approvals.
• Minuting key internal management meetings, including Executive Committee and Operating Board.
• Ownership and management of ASOS’ compliance with Market Abuse Regulations, including share dealing and inside information management, managing regulatory announcements and PDMR disclosure requirements.
• Managing statutory compliance across the Group – both UK and internationally. Ensuring all applicable statutory and regulatory filings are made for the UK business, including those required by Companies House and the Financial Conduct Authority as the UK listing authority
• Supporting the Reward team with the administration of share plans, including grants, vesting, ad hoc awards, funding of awards and the interpretation of the share plan rules.
• Manage Company Secretarial Assistant and ensure their development.
• Providing overall support to the General Counsel & Company Secretary.
• Supporting our culture by driving Diversity, Equity & Inclusion strategies

Who We’d Like to Meet

• A qualification as a Chartered Secretary
• Experience in a listed company environment
• First rate communications skills to pro-actively build connections in the business and get what is needed from people
• Approachable & capable of adapting approach and communications, to ensure excellent interaction with the wide variety of people and personalities across the unique environment of ASOS
• Ability to work calmly under pressure and cope with peak work loads
• Resilient to copy with change quickly, whilst being enthused and excited about what’s around the corner for us
• Able to handle sensitive situations and maintain confidentiality

What’s in it for you?

• Employee discount (hello ASOS discount!)
• ASOS Develops (personal development opportunities across the business)
• Employee sample sales
• Access to a huge range of LinkedIn learning materials
• 25 days paid annual leave + an extra day for your birthday
• Discretionary performance related bonus scheme
• Private medical care scheme
• Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits

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Our Commitments

We want our people to be whoever they want to be. That’s why we’re committed to creating a truly inclusive culture at ASOS, but how are we doing it?

We’re proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter. We’ve also recently been placed 8th in the Inclusive Top 50 Companies Employer List too.

We have several employee networks that operate as safe spaces, to help support and celebrate our people - find out more here.

Do you need any reasonable adjustments? Our recruitment team will be happy to support you in the best way possible if you feel comfortable raising this. It’s also our policy to interview all candidates with a disability who meet the minimum requirements for roles they have applied to.

If you have any questions about the policies we have in place to support our employees (e.g. our parental leave approach), just let our Talent team know.