Covid Vaccines - Project Support Officer (MULITPLE VACANCY) London, England
Job description
Details
Reference number
Salary
Job grade
Contract type
Type of role
Planning
Project Delivery
Working pattern
Number of jobs available
Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Job summary
The Vaccine Taskforce became the UKHSA Vaccine Unit on 1 October, continuing to ensure the best possible vaccines are available for the UK Population, whenever they are needed to fight what remains a fast evolving, deadly virus. Vaccines remain the key to the UK living with COVID, delivered through the high quality and high impact outcomes of this unit. A mission we are proud of.
Our approach is to ‘deliver together’ across the multi-disciplinary ‘rainbow’ team (project delivery, commercial, logistics modellers, scientists, clinical, coms….) in an inclusive structure where every voice is heard and people really grow. We also work closely with all our suppliers in this new, fast evolving market, academia (research is fundamental), and with colleagues right across HMG.
We are looking for Project Support Officers to join the following teams:
- Supply Management Team – Supplier 1
- Supply Management Team – Supplier 2
- Supplier Readiness Team – Deployment Readiness
- Technical Support Team – Policy Studies / Assays
- Programme Management Office – Planning and Dependencies
At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.
Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work.
The UK Health Security Agency is committed to valuing diversity and promoting equality. We encourage and welcome applications from suitably qualified candidates from all backgrounds regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, and we particularly welcome applications from groups which are currently under-represented in the organisation.
If you think you might be interested in this role, please do get in touch to find out more, a quick chat without any obligation can save much angst: [email protected]
Job description
We are looking for a Project Delivery Professionals with experience in:
- Risk Management - Manage potential risk areas, updating the risk tool, working with the wider team and stakeholders, escalating as appropriate
- Stakeholder Management - Confident in engaging with of working with a wide array of stakeholders including academics and industry experts. Strong stakeholder management skills, ensuring effective communication with key project stakeholders and senior Sponsors / SRO.
- Good background knowledge on Vaccine development, and an understanding of vaccine deployment. Able to quickly digest complex scientific and technical information and ask the right questions.
- Experience of Building Capability - using your project delivery experience and knowledge to provide delivery guidance and support to colleagues.
- Planning and Scheduling – implementing and managing appropriate systems to enable effective planning of a project or programme.
- Governance - Supporting governance boards and forums on behalf of the project. Provide highlight reports and support effective governance and decision making.
- Project Performance & Controls – Building project plans and applying appropriate project principles to deliver stated objectives. Tracking and report delivery against milestones.
Person specification
key responsibilities
- Accountable to Project Manager (PM)/Lead for maintaining high quality and detailed project records and meeting logs/audit trails are kept up to date for relationship planning, discussion, delivery agreement and performance improvement commitments. Ensuring high-pace delivery as an effective and efficient customer
- Responsible for organising meetings and events required for regular and adhoc collaboration amongst internal Vaccine Unit stakeholders, with suppliers and when needed other external stakeholders. contributing to successful project delivery
- Supporting the identification of risks, issues, threats and opportunities to team delivery and working at pace. Collaboratively engaging and working with organisations risk management team to contribute to monitoring, evaluating, managing and reporting on issues and risks as appropriate
- Supporting PM/Lead to build and nurture professional relationships across the organisation, liaising directly to bring together information and knowledge as required. This includes responsibility for project knowledge management, covering maintenance of project information logs and updates to controls and metrics with inputs from supporting other functions and preparing performance reports, supporting production of briefs and engagement to senior colleagues
- Supporting the full-spectrum of Vaccine Directorate internal and external governance. Act as a daily initial point of contract for project governance and reporting, change control and audit requirements. Ensure the ‘right’ information is shared in the most effective and efficient way across the directorate, and when needed into wider HMG engagements or externally
- Risk and Issues - Responsible for identifying, monitoring and proactively managing supply risks and issues. Taking tangible action to ensure strategic and operational risks and issues are identified, prioritised, assessed, and appropriate mitigating actions developed, implemented and monitored throughout the life of the Project.
Essential:
- SC Clearance or willingness to undergo it
- Be enthusiastic about operating in a fast-moving environment, where co-operation and adaptability are essential as well as the ability to deal with ambiguity and change.
- Drive to develop both themselves and the team around them. Successful candidates will be able to show that they actively seek out ways to improve the team or further the delivery of the project through empowering team members with supportive delegated areas of responsibility
- Due to the focus on delivery in this role, we are also emphasising the Planning and Risk skills from the Profile Delivery Capability Framework for Project Support Officer HEO (pages 70-71)
www.gov.uk/government/publications/project-delivery-capability-framework-for-civil-servants
Desirable:
It would be desirable to hold one of the following project delivery qualifications:
- PRINCE2 Practitioner
- Agile Project Management Practitioner
- APM Project Management Qualification
- APM Practitioner Qualification
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Delivering at Pace
- Making Effective Decisions
Technical skills
We'll assess you against these technical skills during the selection process:
- Risk and Issue Management
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
STAGE 1 - APPLICATION & SIFT:
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Experience and Technical skills.
You will be required to complete an application form. You will be assessed on essential criteria and this will be in the form of:
- A CV/ Application form
- A personal statement
- Behaviour Statement
- Technical skills / professional competency statement
Please write 250 words for your personal statement ( in the supporting statement area):
- This should outline how you consider your skills, experience and achievements, provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.
Please write 250 words per behaviour( in the supporting statement area):
- Delivering at Pace
- Communicating n & influencing
- Making Effective Decisions
Please write 250 words for the Technical skills / professional competency statement (in the supporting statement area):
-
Risk and Issue Management -
Working knowledge and experience of managing complex risks and issues. Demonstrating the ability to identify and manage risks, including the development and implementation of appropriate risk mitigation strategies that take account of both internal and external dependencies, managing stakeholders to deal with any associated time, cost and quality constraints.
The CV and Statements will be marked separately and you must pass both to move on to interview.
There will be no option to add any documents to your application form so please complete the cv and statement of suitability with as much detail as you can.
If you are successful at this stage, you will progress to interview & assessment
STAGE 2 – INTERVIEW
This vacancy is using Success Profiles.
Behaviours , strengths, technical, knowledge and experience will be tested at interview.
The Behaviours tested during the interview stage will be:
- Delivering at Pace
- Communicating n & influencing
- Making Effective Decisions
Technical:
- Risk and Issue Management
Option 3 – External
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Unfortunately, late applications will not be considered
Successful candidates must pass a disclosure and barring security check.
Successful candidates must also already hold or be willing to undergo SC (security check) clearance.
Reserve List:
Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.
longlisting: In the event of a large number of applications. We will sift on the personal statement
This role will be office/ home working hybrid with a necessity to travel to London on occasion.
Locations include: Birmingham, Bristol, Chilton, Horsham, Leeds, London, Manchester, Newcastle, Nottingham and Porton.
Further information
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.
If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: [email protected].
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website here.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
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