
Company Secretarial Assistant (Ref: 1099/23) Bristol, England
Job description
Would you like to work within a high-performing team where your skills and experience can make a difference? Have you got what it takes to join a dedicated and collaborative team, providing crucial support to the whole company?
What you'll be doing:
- To liaise with Board and committee members and other relevant parties in respect of meeting arrangements and compliance with formalities.
- Provide assistance in organising Board and Committee meetings and compiling, chasing papers and circulating Board, Board Committee and Group Executive packs using Diligent.
- To convene, attend and take minutes at Board and committee meetings, recording discussions and decisions, drafting minutes, liaising with teams (all levels of staff) for comments prior to external circulation.
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To manage the timely preparation of subsidiary Board minutes.
- Assist with the release of information and announcements to the London Stock Exchange
- Support the delivery of the year end reporting process
- Assist with the half-year review of Related Party Transactions, preparing directors individual lists, circulating list, chasing replies and recording updates.
Statutory and Administrative
- Complete all relevant filings, i.e., Companies House forms, including confirmation statements and maintain comprehensive, accurate and legally compliant company records, books and registers through Blueprint/Diligent Entities database and comply with statutory and regulatory filing obligations and other key governance processes (e.g., creating and updating insider dealing lists)
- Administration of employee share schemes and supporting management with the Company’s external relationship with the registrar and share plan administrator
- Administer and keep up to date the corporate calendar and working with management to plan ahead, considering new legalisation, regulation, guidance and activity of the CoSec team.
- Assist the Deputy Company Secretary on ad-hoc projects as necessary
What we are looking for:
- Previous experience in a company secretarial office gained ideally within a regulated / listed business
- ICSA/CGI: UK&I qualified or studying towards qualification
- Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 2006
- Strong transcription skills
- Confident communication skills
What's in it for you:
- Generous holiday allowance plus bank holidays
- A discretionary Bonus
- Competitive Contributory Pension
- Share-save Scheme
- Various health benefits
- Wellbeing support programmes
- A range of Group Discounts
- Cycle to Work Scheme
- Financial support services
- And plenty more!
Please note that the successful candidate will be subject to a mandatory DBS check as part of the onboarding process.
Be yourself, we like it that way. Together, we will build a culture of belonging, where inclusion is instinctive. Diversity is our strength and a reflection of our communities. We care, we value everyone, we celebrate uniqueness.
- Trusted - We do the right thing for our customers and stakeholders.
- Collaborative - We forge strong relationships working together to make a positive impact.
- Responsible - We keep our promises to our customers, communities, and each other.
- Progressive - We are always looking for new ways to improve and make life better.
