clinic manager Nottingham, England
Job description
3
Job overview
We are looking for a dynamic, hardworking and enthusiastic individual to work as administrative support to the Fracture Clinic management team.
The post is an essential part of reducing the administrative burden on our Sisters.
The main duty of the post will be to efficiently and effectively manage the administrative support to the Sister to ensure the smooth running of the department.
Desirable but not essential, that you are educated to NVQ level 3 in administration or equivalent qualification or experience and have comprehensive administrative/data management experience (preferably in an NHS setting or a busy office environment).
You will need to have excellent computer skills, proficient in the use of excel, word and outlook and be able to work using your own initiative and be flexible to meet the demands of our busy clinic. You must also have excellent organisational skills, and the ability to juggle conflicting demands on time. Excellent interpersonal skills and telephone manner along with the ability to use them effectively to work with staff, patients and carers is essential.
NUH has a set of values and behaviours which are summarised in the job description for this post. Please note an assessment against these values and behaviours will be undertaken as part of the selection process.
Main duties of the job
In addition to the above summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
To support sister with all elements relating to the electronic roster - writing/amending/updating as required.
Completing all administrative paperwork relating to staffing (new starters/leavers/changes/appraisals/organsing IT access etc)
Booking staff onto training courses
Support with ordering items for Clinic using powergate/integra
Arrange meetings and update electronic diaries for senior management and send invites to all parties.
Taking notes in meetings -word processing of complex correspondence.
Using IT to produce templates and update existing documents
Organise and maintain filing systems
Keep clinic procedures files up to date
Undertake any other duties which may be reasonably required
Working for our organisation
We pride ourselves on being a supportive team and always strive to do our absolute best for our patients. We endeavour to work as an efficient and quality service; and the clinic administrator ward receptionist is an integral part of the team.
We have a team that is both innovative and proactive in ensuring that high quality care is delivered to our patients. We are keen to encourage development in line with Trust policy .
We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve our vision and deliver care that reflects the values and behaviours of the team.
Detailed job description and main responsibilities
To assist Sister/Deputy Sister with the smooth running of the Fracture Clinic. Please refer to job description and person specification for role requirements.
Please contact Sister for an informal chat and a visit to meet our wonderful fracture clinic team.
Person specification
Communication and relationship skills
Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports.
- Experience of working in a team
- Must be understanding and helpful
- Uses information gathered to inform others Uses correct grammar and spelling
- Can complete letters, forms, reports & tables using computerised technology from information collected
Planning and organisation
Essential criteria
- Demonstrates an ability to organise own work schedule Manages time effectively and displays initiative Consistently works to a high standard. Work to given deadlines
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
