Centre Administrator London, England
Job description
About us
University College London (UCL)
UCL is a multi-disciplinary university with a population of over 13,000 staff and 42,000 students from 150 different countries. Degree programmes are provided in Arts and Humanities, Built Environment, Brain Sciences, Engineering Sciences, Education, Laws, Life Sciences, Mathematical & Physical Sciences, Medical Sciences, Population Health Sciences and Social and Historical Sciences.
For more information see http://www.ucl.ac.uk/about
UCL Engineering
Engineering Sciences comprises ten academic departments that undertake research and teaching across a wide range of disciplines. Our scientists and engineers take discoveries from fundamentals to practice, producing innovative technological solutions to challenging problems. It is a dynamic and growing Faculty, with a strong vision and desire to use our talents to ‘Change the world’.
For more information see www.ucl.ac.uk/engineering
IDEALondon
A unique facility, IDEALondon is a start-up space between Moorgate and Liverpool Street stations. It is currently home to 11 start-ups, providing its members with support, space and advice to grow and develop. Since its founding in 2012, IDEALondon has been home to more than 70 start-ups, who have gone on to raise more than £340m in funding.
For more information see https://www.idealondon.co.uk/
About the role
Main purpose of the job
To be responsible for the day-to-day management and administration of IDEALondon in collaboration with staff employed by our partners, Capital Enterprise.
The post-holder will provide a first point of contact for IDEALondon and play a key role in the co-ordination of IDEALondon. They will work in collaboration with their line manager and others to support and expand on the work of IDEALondon.
The post-holder will also:
- Chair the Operations Committee ensuring actions are followed through, and give verbal/written reports on activity to the Governance Board.
- Take responsibility for the compliance with UCL policy and procedure of operations at IDEALondon. This will require close working and liaison with Capital Enterprise staff. Set up and implement procedures in order to ensure the successful operation of IDEALondon.
- Monitor and manage budgets; prepare and comment on financial statements/reports; provide in-year and multi-year forecasts of IDEALondon income and expenditure; manage financial processes associated with the annual budget cycle, month-end and year-end.
- Ensure compliance with UCL financial policies and procedures, including the application of VAT. Maintain records of information for submission to UCL Finance and other bodies as appropriate.
- Assist with management and organisation of events relating to IDEALondon, including open days, conferences, and seminars as applicable, ensuring appropriate Risk Assessments are undertaken and compliance with the UCL Prevent policy.
For further information, please see the attached job description.
- This is an internal secondment role, available to current UCL staff only, which will run until 31/12/23.
- This advert will close on 21/03/23 at 23:59 GMT, however we may close applications early if we receive a high volume of applications. Early application submission is recommended.
- This role meets the eligibility requirements for a skilled worker certificate of sponsorship or a global talent visa under UK Visas and Immigration legislation. Therefore, UCL welcomes applications from international applicants who require a visa.
- We will consider applications to work on a part-time, flexible and job share basis wherever possible.
- This role is eligible for hybrid working with a minimum of 20% on-site.
- This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit ssional-services-staff">https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-stafffor more information.
About you
The successful candidate will have:
- Educated to A level or equivalent, or have equivalent relevant experience.
- Experience in general administration within the Higher Education sector or a similar busy office environment.
- Experience of preparing financial budgets and forecasts, and providing financial reports.
- Excellent computer literacy and familiarity with the Microsoft Office suite, with intermediate to advanced level in Word and Excel.
- A commitment to customer focus and the need to provide an efficient, professional and effective service to the multiple users both internally at all levels of the organisation and externally.
- High level of numeracy, with the ability to understand and interpret a variety of figures and statistics, and deliver accurately against operational deadlines.
- Excellent interpersonal, verbal and written communication skills and the ability to liaise and interact with a variety of people at all levels both within UCL and externally.
For further information, please see the attached job description.
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
- A job description and person specification can be accessed at the bottom of this page.
- If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact [email protected]
- The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-workingto find out more.
- In the event we get a high number of applications, we may close the advert early before the published closing date. As a minimum we will keep all adverts open for 2 weeks.
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.
