Business Operations Assistant London, England
Job description
About LawDeb
Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is an unusual and exciting proposition; on a day–to-day basis we are nimble, ambitious and small enough to know everyone by name, whilst also benefiting from the profile and credibility of a listed business. This is thanks to our 132-year-old FTSE250 investment trust and our fast-growing independent professional services business of over 250 colleagues across 6 business lines.
At LawDeb, doing work that has a positive impact is important to us. We need the very best people to be the custodians of our business for the next stage of our proud history and growth. We’re ambitious to innovate, collaborate and push forward in providing peace of mind and excellence for our clients and each other.
We’re on a journey to shape a culture we’re all proud to be part of. One where everyone feels trusted, supported and empowered to own their success. Working at LawDeb, you will have access to our enviable network of clients and innovative projects, as well as brilliant colleagues to learn from and collaborate with.
Role Overview
We are recruiting a a Business Operations Assistant to join our Business Support Team. The team provide support to a very fast paced UK Corporate Secretarial Services department. The focus will be to ensure that all tasks sent to the team inbox by fee earners are acknowledged and completed accurately within the deadline given.
The successful candidate will bring enthusiasm, energy, and flexibility to the role, with the desire to strive and go the extra mile. In return, we’ll provide the tools and training to help you to progress your career and maximise your potential.
Main Duties:
- Supporting with the completion of the compliance and meeting calendar (including the delivery of board papers and minute templates)
- Issuing invites for Board and Committee meetings
- Drafting agendas with assistance from the team, preparing template minutes. Creating and circulating extracts of minutes to presenters for review
- Uploading Board packs using a range of corporate secretarial software
- Printing and circulating Board packs
- Producing reports as required
- Inputting data into relevant documents (Excel)
- Ensuring that PipeDrive (CRM System) is fully updated
- Processing disbursements
- Organising meetings/Diary management
- Collating documentation (e.g., for transactions or due diligence requests)
- Assisting with preparation of presentations using PowerPoint
- Organising events such as training sessions, client events and social events
- Supporting on projects to improve processes and drive efficiencies within the team
- Supporting with the preparation of records of instruction (ROI) and onboarding/offboarding clients onto LawDeb systems.
- Handling Post
- Maintaining statutory records and registers (both hard copy and electronic versions)
- Assisting with annual compliance requirements, such as preparation of annual confirmation statements and assisting with downloading reports
- Ad Hoc requests and administrative matters
Is this you?
Essential Knowledge, Skills and Experience:
- Experience gained in a professional services or admin environment
- Good IT skills and be able to use Word and Outlook proficiently (PowerPoint and Excel would be a definite advantage).
- High level of attention to detail
- Ability to work on your own initiative and be able to prioritise tasks and manage expectations
- Good communication skills, with the ability to liaise effectively at all levels across the business
- Worked as part of a team effectively
- GCSE in Maths and English
Your Reward
- Competitive salary with annual review and performance bonus scheme
- Generous pension contribution
- Full healthcare cover
- Study support if required
- Hybrid working post probation
- Attractive office space
Things to Note
People who thrive at LawDeb make the most of this foundation to grow themselves, help us improve and have fun playing their part in building the culture that’s fuelling our growth.
LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.
Here’s the legal bit, please note that we have a thorough referencing process, which includes credit and criminal record checks.
If you’d like to find out more about LawDeb and our open vacancies please contact our careers team on [email protected]
