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Job description

Responsible for supporting the G3 Systems Business Support team on a range of Administration tasks, with a focus on the following areas:

Duties:

• EEnsuring the Osprey Quay front office, meeting rooms and kitchen/rest areas are clean, presentable and reflect professionalism.
• Ensure the security signing in/out register is checked daily and filed.
• Preparation for meetings (meeting room preparations; order and serve buffet, tea/coffee preparation).
• Greet and register all visitors with a friendly manner. Ensure they are signed in correctly and that the appropriate NDA is completed. Ensure all badges are returned on departure.
• Operate the switchboard efficiently in a friendly helpful manner, ensuring that messages are forwarded to the recipient in a timely manner.
• Distribution of incoming post and coordinate the posting of any outgoing post.
• Create Requisitions and Purchase Orders within Costpoint for administration and travel related PO’s and support the Procurement team during periods of high demand.
• Assist Finance in resolving discrepancies linked to travel, hotel and stationary purchase orders.
• Coordinate the travel booking process for G3 Systems in line with the Travel Procedure and working with preferred travel partners.
• Scanning and Photocopying, Data Entry and Filing to support business requirements – assigned as appropriate by Line Manager, including ensuring equipment is operable (paper loaded in printers and photocopier), reporting any faults immediately to appropriate service providers.
• Assist business areas with administration support as and when required.
• Provide support to bids and proposals when required.

Location: Portland, Dorset

Start: July 2023

Qualifications Required:

• GCSE’s in English & Maths (Grade C / Level 4 minimal)
• Strong computer knowledge

Experience required:

• Knowledge of information management systems
• Knowledge of general administrative requirements to a high level
• A good general understanding of administration and administration systems
• Skills in all aspects of the Microsoft Office suite of applications, specifically Word and Excel
• Knowledge of business travel procedures and bookings (desirable)
• Previous experience of office-based administration (desirable)
• Strong work and standard/ethics and clam manner; in a fast paced, demanding, business environment

Benefit package: Competitive Salary; Private Medical Cover; Life Cover (3.5x salary); Pension Plan

Job Types: Full-time, Permanent

Salary: £20,500.00-£22,000.00 per year

Benefits:

• Company events
• Company pension
• Free parking
• Life insurance
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday

Work Location: In person