Posting Information

Posting Number

2023700

Posting/Functional Title

Budget Assistant

University Pay Plan Title

Budget Assistant

Location

San Marcos

Department

Department of Geography and Environmental Studies

Recruitment Type

Open to All

Job Type

Full-Time

Monthly Salary

$3,100.00 - $3,600.00

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Candidate must have a working knowledge of general university policies and procedures, basic audit procedures, electronic financial software, and Microsoft Office systems.

Preferred Qualifications

Previous budget experience, knowledge of SAP and Concur software, Bachelor’s degree or hours toward a Bachelor’s degree.

Job Description

Responsible for monitoring and administering budgets at the department/office level, including grant accounting support. Responsible for providing budget change data entry, technical advice and support to department/office account managers.

Job Duties

Use SAP to monitor and reconcile departmental accounts, including awarded grants and contracts.
Reconcile budget and resolve discrepancies.
Assist in compiling statistical data and developing information on spreadsheets.
Generate budget report for the various accounts as needed.
Assist with disbursement of funds as directed.
Assist with internal and external grant management.
Assist departmental equipment purchases to support faculty teaching and research.
Prepare travel applications and reimbursements via Concur.
Prepare payment requests and purchase orders, and vendor set-up as appropriate.
Prepare Personnel Change Requests as required.
Vehicle reservations in conjunction with conferences, travel and class field trips.
Perform other duties as assigned.

Additional Information to Applicants

The Department of Geography and Environmental Studies has 34 full-time faculty members, over 400 undergraduate majors in BA and BS programs, and over 100 graduate students in our Master of Science (MS), Master of Applied Geography (MAG), and PhD programs. The department hosts three PhD programs in geography, geographic education, and geographic information science.

Job Open Date

07/14/2023

Job Close Date (posting closes at midnight)

07/28/2023

Open Until Filled

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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