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Job description

The Billing Coordinator - Graduate Opportunity - will provide Billing Services to the offices of Baker McKenzie.

Location: Belfast, Northern Ireland

Responsibilities:

• Prepare invoices per Firm billing policies, guidelines, and standard processes
• Prepare draft invoices, review and revise narratives per Firm standards, execute time/cost transfers and other value adjustments; finalize invoices and ensure that invoices are delivered for payment (via e-mail, post, or e-billing as applicable); execute all billing tasks per established standard processes
• Identify and resolve technical issues, consult with others as appropriate, and escalate issues to management on a timely basis
• Maintain and update client billing information, instructions, and requirements necessary in processing invoices
• Evaluate complex situations using multiple sources of information, exercising good analytical skills as well as evaluate judgment based on the analysis of factual and qualitative information in complicated and/or novel situations
• With limited supervision, work independently to complete assigned tasks and work responsibilities to meet agreed objectives; consider the impact of recommendations when making decisions or resolving problems
• Exchange ideas and information effectively concisely and logically, and be sensitive to audience diversity
• Exercise required degree of tact and diplomacy when dealing with others and in handling sensitive issues
• Perform other duties as may be assigned

Skills and Experience:

• Some experience / interest in a billing role
• General understanding of accounting or finance principles as well as the specific law firm or professional service accounting structure, environment, and requirements
• Knowledge and experience of financial systems (SAP preferred but not required)
• Good working knowledge of MS Office applications (e.g. Excel, Word, Outlook)
• Keen attention to details and effective organizational skills
• Excellent English communication skills (verbal and written)
• Have the confidence to escalate and ask questions, especially when being asked to deviate from standard processes
• Ability to prioritize and handle multiple tasks to meet deadlines
• Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands, including learning new skills when required
• Strong problem solving and analytical skills
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Flexibility to work a reasonable shifting schedule is required

Job Type: Full-time

Application question(s):

• Will you now or in the future require sponsorship for employment visa status?

Work authorisation:

• United Kingdom (required)

Work Location: In person