The Bank Reconciliation Controller works within a small team responsible for the allocation management and movement of funds and the management and reconciliation of the bank accounts. A key part of the departments shared service functions, the Cash and Banking team provides a critical service to the rest of client finance. The reconciliation controller supports the cash and banking controller by ensuring all cash and banking operations are completed in line with the agreed processes and procedures, ensuring that controls are adhered to, minimising the risk of fraud.

Key deliverables

• Perform regular reconciliations of all bank accounts ensuring that unidentified items are investigated and resolved and that the appropriate authoriser in accordance with agreed process formally signs off the reconciliations.
• Ensure strict client monies control at all times, particularly ensuring that BNPPRE is compliant with RICS client money guidelines.
• Provide regular reports of progress with bank reconciliation’s and unallocated cash.
• Track, investigate and resolve the allocation of unidentified receipts and return monies which cannot be properly identified within agreed timeframes.
• Ensure all bank reconciliations, including commentary on the investigation and resolution of reconciling items is available for formal sign off on at least a monthly basis
• Assist RICS and other auditors in identifying the information necessary to complete audit activities, particularly regarding bank reconciliations.
• Allocate cash received, identifying the source funds and ensuring all sums received are posted to the correct accounts with 24 hours of receipt, initiating queries on unidentifiable items as appropriate.
• Record and bank cheques in accordance with the agreed cheque received process.
• Maintain daily records of all cash received and ensure the wider Client Finance team members are aware of cash received as appropriate.
• Ensure that all cash received is posted to the accounting database.
• Assist with the regular reporting of unallocated cash.
• Respond to and ensure that all queries relating to bank accounts, cash received and payments made are dealt with on a timely basis.
• Ensure that all payments made are supported by the appropriate documentation and the correct authorisation is provided.
• Support the Cash and Banking Manager in maintaining complete records of all bank accounts and ensuring that accounts are opened and closed in a timely manner to meet client requirements.
• Ensure strict compliance of all agreed processes and controls.
• Assist in selecting, testing and implementation of new systems to support the cash and banking operations.

• Any other duties as from time to time requested to support the Client Finance Team’s overall operational delivery.

Responsibilities

Financials

• Has an awareness of wider team and department budget

Clients and Business Development

• Manages existing client relationships.
• Identifies and helps progress new business opportunities both in and outside own discipline
• Able to work on a broad range of projects referring only to senior colleagues/ external specialists on highly unusual or technical issues.
• Specialist in one aspect of own discipline. Broad knowledge of principles and practices of related disciplines
• Enhances BNP Paribas Real Estate‘s reputation through successful delivery
• Builds own network internally and externally

• Actively engages with other team members
• Proactively communicates with colleagues and others

• Evaluates, adapts and improves standards, techniques and procedures
• Is a contributor to BNP Paribas Real Estate projects
• Evaluates processes making improvements as appropriate

Person specification

Essential experience

• Understanding of client money handling regulations would be an advantage, particularly in a client, professional services or property management context.
• Highly numerate with strong attention to detail and excellent verbal and written communication skills
• Committed to the provision of excellent customer service and to meeting deadlines
• Have excellent IT skills in particular Microsoft packages e.g. excel.

Desirable Qualifications

• Studying towards or planning to study towards a recognised professional accounting or cash management qualification would be an advantage.

Competencies

• Takes responsibilities to ensure that own work is correct
• Able to plan and prioritise own workload
• Delivers innovative solutions – participates in discussions to formulate alternative ways of working
• Awareness of the requirement to manage workload/time effectively
• Asks questions and is interested in the impact of their role upon their immediate area of responsibility
• Completes work with a view to the bigger picture
• Takes responsibility for achieving personal objectives
• Motivates self to achieve objectives and targets and to adapt to changing situations
• Displays openness and co-operation
• Maintains a focus on delivery
• Active interest in business development
• Support team-working to achieve team goals
• Actively develops self.
• Works effectively as part of a team
• Is proactive to change and supports the team and business with change

We are proud to offer award-winning benefits to support and reward our employees:

• Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
• Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index

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