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Job description

Assistant Travel Coordinator

Mahindra Racing

Mahindra Racing is a motor racing team based in Banbury, United Kingdom, competing with an Indian racing license. The team is currently competing in the electric FIA Formula E Championship since the inaugural season in 2014.

Role Overview:

This role is an exciting opportunity to join the world of electric racing.

Working in a busy organisation, assisting the Travel Coordinator requires a strong, highly organised administrator with excellent attention to detail. Accuracy and multi-tasking will be essential in a high-pressure environment.

Whilst this is an on-site role, there may be the opportunity to travel with the team occasionally.

Main Responsibilities:

• Help to coordinate accurate travel arrangements for Mahindra Racing Team staff
• Prepare and issue detailed travel itineraries for each event
• Provide on-call response to queries when needed, some out of hours and emergency assistance work may be required
• Keep up-to-date and accurate personnel files of all travelling staff,
• Accurate completion of the teams required documentation, including research, collection of data and any other supporting documents
• Negotiating group deals with suppliers so that the company gets the best possible rate
• Bench-marking suppliers and showing cost saving across bookings where possible
• Managing working relationships with travel partners/suppliers such as our Travel Agent
• Assumes any responsibilities and duties delegated by the Travel Coordinator or their designee

Qualifications, skills and experience required:

Essential

• Excellent organisational skills
• Fluency in English
• Ability to multitask
• Excellent IT skills
• Flexibility in terms of scheduling, including working weekends/overnight if necessary (very rare)
• Excellent problem solving skills
• Excellent attention to detail
• A can-do attitude
• Strong communication (both written and verbal) skills
• Ability to work under pressure to deadlines

Desirable

• Previous Travel organisation experience is not essential but highly recommended
• Multilingualism is a plus
• Driving license

Job Types: Full-time, Permanent

Salary: £25,000.00-£30,000.00 per year

Benefits:

• Company pension

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Work Location: In person