Archives & Special Collections Assistant (Graduate Trainee) Glasgow, Scotland
University of Glasgow
Full Time
Glasgow, Scotland
21400 - 22197 GBP ANNUAL Today
Job description
Job Purpose
To assist in providing Archives & Special Collections client-focussed services.
Main Duties and Responsibilities
1. Assisting researchers to identify (utilising source guides and catalogues) and access, the items they require through ASC’s on-site and virtual services.
2. Assisting in the answering of enquiries to a consistently high standard to satisfy the research needs of service users.
3. Assisting in the delivery of the Virtual Collections Classroom and Virtual Reading Room services.
4. Carrying out reprographics tasks, including image upload to the EMu content management system.
5. Contributing to the long-term preservation of the collections by handling items appropriately, supervising researchers’ handling of items, maintaining a safe and appropriate reading room environment, and repackaging items.
6. Promoting our collections and services through creating content for social media channels.
7. Retrieving items from storage for researchers and staff to consult and reshelving them, supporting the delivery of on-site and virtual services.
8. First stage listing of new acquisitions under supervision to provide initial access.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential:
A1 Honours degree (or equivalent) at 2:1 level or above.
A2 The intention of applying for a post-graduate archive and records management course, or library and information studies course, and making a career in either the record-keeping or the rare book & manuscript librarianship professions.
Desirable:
B1 An understanding of the impact of Data Protection legislation on archives and special collections work.
B2 An understanding of archive and special collections work.
Skills
Essential:
C1 Ability to pay attention to detail and work with accuracy.
C2 Ability to communicate clearly and effectively, both verbally and in writing.
C3 Ability to work effectively both independently and as part of a team.
C4 Time management.
C5 Ability to problem-solve under pressure.
C6 Numeracy (eg using alpha-numeric referencing systems).
C7 Computer literacy.
C8 Safe handling of items.
Desirable:
D1 Ability to use archive and/or special collections catalogues to find relevant items.
Experience
Essential:
E1 Interacting with the public in a customer service role.
E2 Working in an office environment.
E3 Working in an archive, library, museum or other record-keeping environment (including remote volunteering).
E4 Using social media – e.g. Wordpress, Flickr, Twitter, Instagram, TikTok.
Terms and Conditions
Salary will be Grade 3, £21,400 - £22,197 per annum.
There are 3 positions available - 2 full time (35 hours per week) and 1 part time (21 hours per week, salary pro rated).
The traineeships are fixed-term for 12 months with fixed start date of 1 August 2023.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
