AIW - Business Co-Ordinator Cardiff, Wales
Job description
Your New Role
We have a fantastic opportunity for a Permanent Business Co-Ordinator to join our Rail Delivery team in Cardiff.
AIW Railway Project - AIW is the Infrastructure Manager for the assets across the Core Valley Lines network. The Core Valley Lines (CVL) programme of works forms a significant part of the South Wales Metro project covering a broad spectrum of rail type works, to both improve and renew existing assets.
Business Co-Ordinator plays an important part in the organisation and support for Senior Management schedules.
The standard hours of work are 35 per week.
You will be responsible for:
- Coordinate all business support duties in the department/contract to ensure delivery to deadlines
- Coordinate travel logistics including trains, flights and accommodation for Senior Managers as appropriate
- Maintain and update systems
- Proactively manipulate systems and run reports as required
- Coordinate internal and external meetings including room booking, arranging agendas, preparing papers, ordering catering
- Use the SAP finance system for invoice processing
- Undertake business support projects as assigned
- Assist in the delivery of client services as appropriate
- Proactive decision making within the confines of the responsibilities
- Diary support for Senior Managers as appropriate
- Handle confidential information with discretion
- To present a professional image to all staff within Amey as well as external contacts
- Act as the key liaison person for the department/contract
- Disseminate information to other team members to ensure delivery
- Operate independently or as part of a team
- May have some supervisory responsibility for allocating work for more junior business support staff
- May have some people manager responsibility
What makes this role unique is
This position provides a wide range of business support services, including diary support where required, to a team of senior managers. This role acts as a supervisor for junior roles and ensures effective coordination of Business Support within a contract or functional area.
We want to hear from you if you have:
- Demonstrable administrative skill set and experience
- Evidence of some project coordination
- Evidence of supervising a business support team – desirable
- Proven ability to manage systems and databases
- Good verbal and written communication
- Ability to give day-to-day direction to more junior staff members
- Able to develop and maintain good working relationships at all levels
- Excellent customer liaison skills
Ideally you will be qualified at GCSE Level with experience in relevant Business Support.
What we offer you
When you join us, we can offer flexibility, career development, a choice of benefits and support that help you through all life’s ups and downs. It’s the reason why Investors in People put us among the top 1% of employers and we have a competitive reward and benefits program
- Career Development - Exceptional development and progression plan
- Pension – Generous Pension scheme which we will contribute to
- Holidays - Minimum 26 days holiday + Bank Holidays
- Choices - Our flexible benefits scheme is tailored by you including cycle2work scheme
We embrace difference and support individuals to work in ways that work best for them.
We are committed to working sustainably and by working in partnership with the communities we serve, so people and the planet are protected.
At Amey, you have freedom to perform because we know if nothing holds you back, together, we can be extraordinary.
Who is Amey?
- We are at the heart of modern Britain, helping the economy to grow by designing, maintaining and transforming the nation’s strategic assets.
- Our 11,000 people are behind the critical services the country relies on every day.
- Our unique engineering and operations experience, together with data driven insight from our consulting business, delivers better results for our clients.
- We are trusted partners of Government – both national and local – managing assets and complex projects that are vital to the sustainable growth of the country.
To find out more take a look at our website www.amey.co.uk
Application Guidance
Amey is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation or age.
Please contact our recruitment team at [email protected] to discuss any access needs and reasonable adjustments that may be required at any point during the recruitment process.
We reserve the right to close this vacancy before the closing date should we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Apply today – We are excited to hear from you!
