Administrator London, England
Job description
As a newly established non-profit (UK community interest company) Syli - pronounced SOO-Lee - supports mission-driven journalism in service of informed audiences around the world. We have a specific focus on climate activities.
We want to see a world in which everyone has access to equitable, trustworthy, and accurate information.
We support and advance mission-driven journalism by fostering new, forward-looking concepts and identifying sustainable financial models for journalism. We are creating a healthier, more sustainable media ecosystem for better informed global audiences who are empowered to take action for the benefit of all people, communities and the planet.
We are looking for an Administrator who will be responsible for ensuring the proper flow of office procedures and supporting the Directors by carrying out administrative tasks.
This includes maintaining a positive and friendly company image by acting as the first point of contact for clients.
The position is for an immediate start and is a hybrid role, primarily working remotely but with occasional in-person meetings in either London or Surrey. Candidates must have the right to work in the UK. You will need to ensure you have access to a suitable professional and confidential environment with a reliable internet connection to carry out your duties.
The position is part time working 16 hours per week over Monday to Friday. We’d love to discuss what working pattern would work for you. This is a fixed term contract ending 31st March 2024. However, pending securing the required funding, we intend for this to become longer term.
The pay for this role is £13,849 per year based on 16 hours per week (FTE £30,295 per year).
Responsibilities
- Manage diaries and schedule meetings (often across time zones)
- Deal with incoming and outgoing correspondence
- Monitor shared inboxes
- Handle expenses, invoicing, and billing
- Prepare and send electronic documents including contracts and agreements
- Create agendas and take meeting notes
- Maintain electronic filing systems
- Spreadsheet preparation and tracking
- Work collaboratively with and assist other team members
About You
We have identified what we think you'll need to know and have done, in order to do well in this role. You’ll have a background in office administration or business operations gained in a small or rapidly growing organisation.
- Proven experience in office administration or business operations.
- Experience providing administrative support to company directors / executives, possibly gained in an executive assistant role.
- Strong organisation, time management, and prioritisation skills.
- Positive, proactive attitude towards customers and team.
- Process driven with excellent attention to detail.
- Proficiency with Google cloud-based platforms including Workspace and Drive, and experience of using Zoom functionality as the host.
- Experience in setting up and developing administration processes and procedures in a growing organisation.
- Ability to self-motivate in a remote working environment.
- Knowledge of UK GDPR and Data Protection responsibilities.
- Basic level of bookkeeping, ideally using Xero.
- Experience with legal documents such as client contracts and contractor agreements.
- Excited to support the launch and growth of a new initiative in the journalism and climate space.
If this sounds like you, or if you feel that you have what is needed to succeed in this role but your background is a little different from above, we’d love to hear from you. If you’d like to talk to us informally before applying, get in touch.
Additional Information
To Apply
Please submit a CV and a cover letter, addressing how you are qualified for this role, highlighting the skills, knowledge and experience you bring.
The Process
We will review applications as they come in and will follow a set process to reduce bias in selection. The closing date for applications is 28 April 2023. The process will include an initial call during the week commencing 22 May 2023 and final interviews to take place during the week commencing 29 May 2023. We may close applications early if we find the right person for this role.
A Bit More About Us
Syli is a nonprofit organisation and by joining us you’ll become part of our passionate, energetic team committed to achieving Syli’s social objectives. All the work we do is underpinned by our values of sustainability, synergy, equality and transformation.
It’s important to us that Syli is a great place to work for everyone - here are some of the things we offer our team:
- Working hours: 9am to 5pm (UK time) Monday to Friday are our core working hours and we look forward to discussing the shape of your ideal part time working pattern.
- Location: We are a remote-first company but there is a requirement for some face to face working in this role which will primarily be in the London / Surrey area of the UK.
- Wellbeing: We believe good physical and mental health is important for everyone and we support and encourage our team to make wellbeing habits part of their working day.
- Fika: a weekly opportunity to grab a cuppa and hang out online and socialise with your colleagues.
- Environmental action: being climate friendly is at the heart of everything we do and the way we work.
- Professional development: as we transform the media ecosystem, it’s essential we grow personally and keep learning as a team.
- Tech equipment: laptop provided so you can do your job.
- Pension: with ethical fund options available after successful completion of probation.
- Annual leave: time to switch off and get away is something we value, that’s why we give our UK employees 28 days holiday plus bank holidays.
We are an equal opportunities employer and we welcome applications from all suitably qualified persons. If you are unable to apply via the online application portal or require any amendments that will assure a fair process, please get in touch.
