Administrator / Assistant (Part-Time) Moffat, Scotland
Job description
We are looking for a highly organised and proactive individual to join our team as an administrator and personal assistant on a part time basis. Initially, we’d love you to work 2 hours a day, Monday - Friday.
In this role, you will be responsible for providing administrative support for the MD and wider team and assisting with various tasks such as recruitment, basic bookkeeping, booking meetings, coordinating and planning events and to keep our business running smoothly.
This role is right for you if you’re looking for a part time, fully remote role with flexibility, that will fit your needs for balancing a busy home life with a rewarding and fulfilling role.
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About Us*
We work with some of the most innovative entertainment, ecommerce, and start-up brands in the world. We’re little known but have big impact, generating tens of millions in revenues for clients every year and consistently rated 5/5 for service, expertise, and ROI.
Our experience includes global campaigns for legendary music acts from Coldplay and BTS to Pink Floyd and Shakira. But it doesn’t stop at music; we work with best-selling authors, award-winning documentary films, iconic British retailers, and the fastest-growing start-ups in the UK.
About the role
You’ll join a small, energetic team that run global campaigns for an impressive and fast-growing client base. You’ll be the link between clients, leadership team and departments with varied tasks that will help keep the business running and growing.
In this role you will
- Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organised manner
- Book all travel arrangements, including hotels, transportation, and activities
- Assist with monitoring of inboxes and emails, including responding to clients, other contractors, and business contacts
- Research and be the point person for service providers for projects such as web design
- Manage and organise files and documents
- Manage email and correspondence
- Assist recruitment and onboard new staff members, as needed
- Provide support to other staff members as needed
- Assist with basic bookkeeping tasks, such as tracking expenses, raising invoices and helping stay on top of receivables
- Assist with payroll and other financial tasks
- Perform other administrative and personal assistant duties as required
About You
Apply now if this describes you:
- A minimum of 3 years experience
- Friendly, cheerful and positive attitude
- Professional and patient
- Exceptional attention to detail and coordination skills
- Exceptional communication and reporting skills
- IT confident and literate, and able to learn new software skills
- Flexible, and able to quickly adapt to requests, very hands on in your activity
- Able to multitask and effectively achieve outcomes
- A proactive approach to planning and scheduling with the confidence to solve problems as they arise
- Actively improving your knowledge and up to speed on industry developments and opportunities
Ideally you also have experience with:
- Google Workspace Apps (Sheets / Docs) or similar
- Bookkeeping software such as Xero
Salary & Benefits
- £24,000 - £30,000 gross p.a. (pro Rata), depending on experience
- 35 days annual leave including bank holidays (pro rata)
- Workplace pension
- Free life insurance (4x of pro-rata annual salary)
- A MacBook, second screen, desk, chair and any supplies you need to work from home
- Dedicated training time during working hours to expand your knowledge
- Flexibility of working from home or wherever you like
- Run global campaigns for an amazing client base
- Big focus on training opportunities and career progression
- We’re a small and relaxed remote team of experts, and growing fast so you can get in early with a seat at the top table and take part in our growth. And rewarded for it too!
Job Type: Part-time
Salary: £24,000.00-£30,000.00 per year
Work Location: Remote
