Administrative Officer Douglas, Scotland
Job description
This post is a limited term appointment for 2 years.
About the role and our team
The Department of Infrastructure is looking to recruit a motivated and professional Administrative Officer to work as a member of the Facilities Maintenance Administration Team, providing an effective, professional and customer-focused service within the Public Estates and Housing Division.
Your main responsibilities will include:
- Answering calls and entering maintenance requests into the Facilities Management System
- Dealing with requests from the public for services provided by the Division
- Maintaining databases and producing reports
- Assisting with aspects of financial administration such as processing supplier invoices and purchase cards
As part of the team, you will also provide an effective and efficient helpdesk service, answering emails and telephone calls from internal and external customers, as well as entering maintenance requests into the Facilities Management system (Concerto), maintaining a high level of accuracy.
You will also be involved with the administration of the oxygen delivery service, contract administration, financial administration and procurement, energy management and filing and records retention.
What can this role offer me?
To find out more about what life is like working for the Department of Infrastructure, watch our video starring our wonderful employees talking about their careers within the Department.
You can take advantage of the excellent opportunities we provide for personal and professional development. This includes the use of our Learning, Education and Development Centre and the fantastic range of fully funded courses we support.
To find out more about the benefits you can enjoy by working with us click here.
How to find out more and apply
For more information please see the attached job description and person specification, alternatively contact Deborah Corlett on 01624 642918.
For further information on applying for roles within the Isle of Man Public Service, please read our Notes for Applicants and Isle of Man Government People Qualities guidance.
Applications for this post will be accepted up to midnight of the closing date specified. You’ll need to upload your latest CV to your application, and we recommend that you also include a cover letter that explains your motivations for applying, and that demonstrates your suitability for this post. If you have difficulties applying online please contact the Recruitment Team on 01624 686300 or by email at [email protected].
Additional information
A relocation package and interview expenses are not available for this role.
We support flexible working and equality, diversity and inclusion in our recruitment
The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man. We welcome applications from diverse backgrounds and would encourage you to apply.
The Isle of Man Public Service is an equal opportunities employer which supports and promotes flexible working. We understand its benefits in improving work-life balance and supporting health and wellbeing and, in its different forms; it is widespread throughout the Public Service. We are happy to discuss part-time or flexible working arrangements, including job share partnerships, for our roles (where possible) and if interested you should discuss this with the Hiring Manager.
Find out more about where a career in the Isle of Man Public Service could take you at hr.gov.im/careers.
