Administrative Co-ordinator South Shields, England
Job description
AutismAble is a Community Interest Company (CIC) based in South Shields, Tyne and Wear, formed in 2015.
We are focused on improving the quality of life for people with autism and learning disabilities through inclusive and accessible educational, social, and cultural opportunities.
Our mission is simple: "to enable, empower and enrich".
Our vision is to improve the quality of life for people with autism and learning disabilities and our mission statement is simple:
We deliver personalised, life-enhancing support programmes that improve our member's well-being and inspire them to reach their full potential.
We enable them to develop functional skills, gain employment experience and explore and build confidence in their identity through pursuing their hobbies and interests.
Are you passionate about making a meaningful difference in the lives of autistic individuals?
Join our dedicated team at AutismAble CIC, where inclusivity and support are at the heart of everything we do.
We are currently seeking an Administrative Coordinator to work at our friendly South Shields office.
In this key role, you'll enjoy a 34-hour working week, competitive rates of pay, substantial holiday entitlement, and a 20% remote working option. Plus, we'll treat you to exclusive discounts at our sister café, SeaChange.
Key Duties
● Provide high level administrative support to the Senior management team in all areas of services , including the development of the newYouth Investment Hub and associated provision
● Responsibility for office management of facilities, external bookings, and associated utilities.
● Monitor project timelines and deliverables, providing regular updates to the management team.
● Management of petty cash and logging all receipts into relevant projects on quick books
● Issuing of invoices and liaising with local authority direct payments teams
● Prepare documentation, including reports, plans, and minutes of meetings.
● Logging of all referrals, maintaining and updating of project databases, ensuring data accuracy and confidentiality.
● Facilitate communication between various stakeholders, including internal teams, partners, and funders
● Assist with marketing communications and any correspondence to service users, parents and carers.
● Assist in supporting the Youth Investment Fund's requirements, ensuring all activities and reports are compliant with funding guidelines.
● Assist with the transition and implementation of the updated Youth Provision, ensuring a smooth handover of operations
● Coordinate with other staff members to ensure the integration of the new Youth Provision into existing systems and processes.
● Assist with the planning of training sessions for staff involved in the new Youth Provision.
● Provide administrative support in the event of any operational disruptions, contributing to effective business continuation strategies.
General Responsibilities
● Contribute to the overall ethos/work/aims of AutismAble.
● To be proactive in maintaining and developing quality standards and demonstrate a commitment to quality improvement.
● Be aware of and comply with policies and procedures relating to child protection, vulnerable adults, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
● Operate relevant equipment / ICT packages (e.g. Word, Excel, databases, spreadsheets, Internet, Google cloud sharing, management information systems).
● Attend and participate in relevant meetings as required.
● To promote and uphold good working relationships with a wide range of stakeholders including parents, carers, work placement providers and funders.
● Represent and positively promote AutismAble CIC at all times.
● To support the implementation of all company policies and procedures.
● To carry out any other reasonable duties that are requested by the senior management team.
Job Types: Full-time, Fixed term contract
Contract length: 18 months
Salary: £22,683.00-£26,520.00 per year
Benefits:
- Company pension
- Store discount
Schedule:
- Monday to Friday
Education:
- A-Level or equivalent (preferred)
Language:
- English (preferred)
Work Location: Hybrid remote in South Shields
Application deadline: 07/09/2023
Expected start date: 25/09/2023
