Administrative Assistant (Temporary) San Jose, CA
Job description
Santa Clara Family Health Plan (SCFHP) is a local, community-based health plan dedicated to improving the health and well-being of the residents of Santa Clara County. Working in partnership with providers and community organizations, we serve our neighbors through our Medi-Cal and SCFHP DualConnect (HMO D-SNP) health insurance plans.
Current Openings: Administrative Assistant
Duration: Temporary, Full-time
About the role:
Under the supervision of the Administrative Services Manager, the Administrative Assistant performs a wide range of administrative functions in support of the management team to facilitate the efficient operations of the organization. The Administrative Assistant works collaboratively with departmental staff to manage office duties and support the management team in the accomplishment of their duties.
Day to Day:
- Manage calendars; schedule and coordinate reoccurring and ad hoc meetings, standing committee meetings, and conference calls.
- Draft and respond to email messages and forward as appropriate.
- Draft and edit correspondence, reports, presentations. Prepare written responses to routine inquiries.
- Prepare and post materials for meetings and committees consistent with the Brown Act. Take meeting minutes appropriate for public distribution.
- Collect, organize and prepare invoices for approval and manage the submission process to Accounts Payable.
- Coordinate travel arrangements. Manage receipts and supporting documentation. Prepare expense reports.
- Coordinate business-related meals and hospitality.
- Perform general research; gather, interpret and summarize relevant business and healthcare information.
- Perform general office functions, including photocopying and faxing. Open, sort, prioritize and distribute incoming and outgoing mail.
- Cover front desk reception duties. Answer incoming and internal telephone lines, screen calls and transfer callers to the appropriate individuals. Receive and direct visitors.
- Perform other related duties as required or assigned.
About You:
- Associate’s Degree in Healthcare, Business, or related field, or equivalent experience, training or coursework.
- Minimum three years of experience performing administrative support in an office environment.
- Experience working in a healthcare setting. (Desired)
- Excellent communication skills including the ability to express oneself clearly and concisely when providing service to SCFHP internal departments, members, providers and outside entities over the telephone, in person or in writing.
- Working knowledge of the fundamental principles of writing and grammar, including correct spelling, proper word usage, and punctuation.
- Ability to produce organized, accurate, detail oriented work.
Please review the full job description and apply on our Career’s page:
https://phf.tbe.taleo.net/phf04/ats/careers/v2/viewRequisition?org=SANTCLAR2&cws=38&rid=2891
Job Types: Full-time, Temporary
Pay: $25.00 - $31.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- San Jose, CA 95119: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Do you have experience working in a healthcare setting?
Experience:
- Administrative Support: 3 years (Preferred)
Work Location: One location
