Purchase Ledger Assistant Dyce, Scotland
Job description
About The Company
Duncan & Todd Group is one of the leading optical and hearing providers in Scotland. The company continues to expand with 44 branches across Scotland, Corporate eyecare and a new multi-million-pound Manufacturing Lab.
About The Role
We are looking to recruit a part time Purchase Ledger Assistant on a part time basis, working 25 hours over 4 or 5 days. The roles is hybrid, working from home and our Head Office in Dyce, Aberdeen.
The main purpose of the Purchase Ledger Assistant role is to manage and deliver all aspects of Duncan and Todd Purchase Ledgers to ensure accurate costs for Profit and Loss reporting and that the supplier accounts are maintained and paid so that the branches have no problems when ordering.
Core Responsibilities
Invoice processing
- Accurate processing of purchase invoices and credit notes for Duncan and Todd, including coding to the relevant branches within SAP
- Accurate processing of Audiology invoices ensuring matching in same period of sale
- Checking invoices are approved in a timely manner
- Ensure any queries are dealt with promptly
Supplier Accounts
- Raise new supplier accounts when required.
- Responsible for emails received to purchase ledger email address and actioning these in a timely manner
- Deal with any reminders and overdue invoices received from suppliers, liaising with the practices to resolve any queries.
- Liaise closely with suppliers to resolve any queries regarding payment date or invoice details, ensuring good relations are maintained.
- Reconcile year end balances to supplier statements resolving any discrepancies i.e. overpayments or double postings. Request copy invoices if not received to confirm if payments are to be made.
- Assist the practices to resolve any disputes regarding credit note requests, dealing with suppliers as necessary.
- Coordinate branch use of suppliers for any new acquisitions including bringing them onto group deals and preferred suppliers and for cost savings purposes.
Monthly
- Reconcile month end balances to supplier statements resolving any discrepancies i.e. overpayments or double postings. Request copy invoices of not received to confirm if payments are to be made.
- Allocate direct debit payments
- Working to advised deadlines for month end close
Other
- Maintain good working relationships with all other staff, both within the finance team and in the wider organisation.
- Maintain and develop good working relationships with suppliers and other external stakeholders, acting as an ambassador for the Company at all times.
- Assisting and undertaking other finance team members tasks during finance department holidays
- Assist other support staff in answering phone calls and dealing with other support issues as necessary.
- Ensure filing and archiving are kept up to date
Technical skills
- Good verbal and written communication skills
- High attention to detail
- Organised and methodical approach to working
As a company, D&T Group offer:
- Competitive salary
- 2 x 100% off vouchers per year for staff to be used either on glasses, sunglasses or an annual supply of contact lenses + 6 x 50% off vouchers for family & friends
- 1 x 30% off voucher per year for staff to bused on Hearing Aids + 2 x 20% off vouchers for family and friends
- 29 days annual leave (FTE)
- Company pension
Access to high street discounts and other benefits through our D&T Rewards employee benefits portal
If you have any queries about the vacancy please contact our friendly HR team at [email protected]
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