administrative assistant Stafford, England
Job description
Background:
Waters Transport & Removals are a highly reputable, growing home removal company based in Stafford. We are a small family run business committed to delivering 5* service for domestic & corporate clients requiring removals and / or storage.
We are looking for an administrative assistant to act as 'PA' to the business owner during maternity period. Initially, we are looking for someone to work 8-12 hours across 2 days between Monday - Friday. Days and timings can be flexible but Wednesday is essential. Would lend itself to someone trying to work around school / nursery hours.
For the right candidate, it is likely that these hours will increase to more like 16-20 hours per week. Circumstances to be continuously reviewed in line with business need.
Duties:
- Provide administrative support to the team, including scheduling appointments, managing calendars, and coordinating meetings
- Assist with job coordination, including communicating with team members and outside contractors
- Managing stock levels
- Visiting clients at home to complete quotes
- Prepare, send and follow up on quotes & testimonials
- Some basic book keeping - file and organize documents and records in both physical and electronic formats
- Perform proofreading and editing tasks to ensure accuracy of quotes and other documents
- Act as a personal assistant to the business owner, handling various tasks such as making travel arrangements, managing expenses, and organizing meetings and your own workload
- Dedicating yourself to maintaining reputable communication & service
- Perform general clerical duties such as answering phone calls, responding to emails
- Partake in weekly networking conferences which involves some public speaking and relationship building
Requirements:
- Proficiency in using Google Suite
- A full, clean UK driving license. Applicant will be required to use their own vehicle to visit clients in order to complete quotes
- Competent on Whatsapp video calls, in order to complete virtual quotes
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent attention to detail for proofreading, editing tasks and note taking
- Ability to handle sensitive information with confidentiality and discretion
- Strong and quick communication skills, both written and verbal
- Ability to work independently as well as part of a team
- Flexibility to adapt to changing priorities and deadlines
- Flexibility to work more hours during busy periods, if required
- A good attitude towards being asked to do 'out of the norm' tasks when required
Note: This job description is intended to provide a general overview of the position. Duties and responsibilities may be added or modified based on the needs of the business.
Job Types: Part-time, Temp to perm
Part-time hours: 8 per week
Salary: £10.42 per hour
Benefits:
- Flexitime
- Referral programme
- Work from home
Schedule:
- Flexitime
- Monday to Friday
- Overtime
Education:
- GCSE or equivalent (required)
Experience:
- Customer service: 2 years (preferred)
- Administrative experience: 1 year (preferred)
Language:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
Application deadline: 31/07/2023
