Administrative Assistant/Coordinator Clinical Placements (Part Time)

Title: Administrative Assistant/Coordinator Clinical Placements (Part Time)

Department: Evelyn L. Spiro School of Nursing

Employment Status: Part Time

FLSA Status: Non-Exempt

Organizational Relationship: Reports to Dean/ Administrative Assistant/Assistant Director of Academic Programs. Works closely with Program Directors/Faculty when needed.

Job Purpose: Perform administrative tasks integral to maintaining the efficient day-to-day functioning of the School of Nursing. Distribution of facilities' clinical requirements to students. Data entry on facilities' onboarding portals when required.

DUTIES/RESPONSIBILITIES:

Essential Functions:

Responsibilities must be performed with the utmost confidentiality

• Answer telephones, address student inquiries, inform potential students of program requirements.
• Ensure all copy needs of the department are met.
• Type, revise, proof Undergraduate and Graduate Course outlines/Syllabi/Evaluations for Nursing Professors. Ensure copies are sent to Academic Advisement for students with special accommodations.
• Maintain/update records and binders with course syllabi/outlines.
• Type, revise, proof Undergraduate and Graduate exams for Nursing Professors. Maintain electronic files of all exams given.
• Submit room requests and track for approval.
• Typing/revising DJ's, letters, memos.
• Make conference arrangements, booking rooms, ordering refreshments and room setup.
• Assist Administrative Assistant with Pinning publications and reception arrangements.
• Assist Administrative Assistant with adjunct contracts and appointment letters each semester. Prepare Casual Employee Form requests. Ensuring process is completed in a timely manner.
• Prepare personal expense forms for Faculty when requested.
• Preparing requisitions for the Finance & Business Office. Forward to appropriate offices for approval.
• Pick up and distribute mail twice daily.
• Maintain Undergraduate and Graduate Student files. Ensure electronic filing is done in a timely manner.
• Maintain Adjunct files. File physicals/CPR/resumes, in correct files.
• Order desk copies of books for Faculty and Adjuncts.
• Assist Adjunct faculty's concerns, ex: payroll, classrooms, security issues, etc.
• Request maintenance repairs for department.
• Act as point of contact between EG Healthcare and School of Nursing for any issues, lack of compliance to required student physicals. Escalate to lead faculty/program directors when necessary
• Distribute various facilities' clinical requirements to students and adjunct faculty via Google Forms.
• Monitor submissions for completeness and communicate any lack of compliance to faculty leads.
• Data entry of each clinical group section assigned to Northwell facilities on required portal.

Nothing in this job description restricts Management's right to assign or reassign duties and responsibilities to this job at any time.

QUALIFICATIONS

Work Experience: Extensive experience in higher education offices working with and supporting faculty and students in maintaining efficient and effective operations. Knowledge of nursing/medical terminology.

Desired Work Traits: Upbeat, positive demeanor is especially important. Have a strong work ethic, flexible.

Computer Skills: Extensive knowledge of Office Suite, Google Drive, Google Forms, web-based course management systems (i.e., Moodie) and troubleshooting office setups for more efficient day to day operations.

Communication/interpersonal Skills: High level of both oral and written communication skill is strongly desired, as is an ability to work well and constructively with a wide variety of personality types - students and professors.

To Apply, please direct cover letters and resumes to: [email protected] with the subject line “Coordinator Clinical Placements”

Additional Information
In compliance with NYC’s Pay Transparency Act, the annual rate for this part time position is approximately $20,000 ($19.23/hr). Wagner College considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

Wagner College achieves this mission through the implementation and enhancement of The Wagner Plan for the Practical Liberal Arts, which was formally launched in 1998. This innovative and bold curricular methodology is predicated on a method of integrated learning. It builds upon Wagner’s history of combining liberal arts and focused professional programs, coupled with our unique location and requires experiential learning for all students. The Plan has thus ushered in a new vision of engaged student learning that is at once reflective and integrated, theoretical and practical. Our goal has been, and continues to be, to provide a transformative college experience which best prepares our students for positions of effective and responsible leadership and citizenship in their chosen professions, and in their personal and public lives. From the outset, our faculty have eagerly led this learning centered endeavor.

Preparing all students for such leadership requires a coherent, efficient, effective and universal educational program and a focused Faculty and Administration, supported by an equally committed Board of Trustees.

Wagner College prepares students for life, as well as for careers, by emphasizing scholarship, achievement, leadership, and citizenship. Wagner offers a comprehensive educational program that is anchored in the liberal arts, experiential and co-curricular learning, interculturalism, interdisciplinary studies, and service to society, and that is cultivated by a faculty dedicated to promoting individual expression, reflective practice, and integrative learning.

Wagner College offers a generous benefit package that includes medical, dental, vision, pension and paid time off benefits to all full-time employees. The Wagner College Office of Human Resources partners with all members of the College community to cultivate a work environment that values equal opportunity, diversity equity inclusion and access, professional development and individual excellence.

Wagner College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, marital status, age, disability or genetics. In addition to federal law requirements, Wagner College complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

• Posted in Non-Exempt on Jul. 14, 2023