administrative assistant Richmond, VA
Job description
Administrative Specialist – 2 positions
Anticipated Starting Salary Range: $42,400 - $50,000
Starting Salary Commensurate with Qualifications and Experience
Please note: Candidates must apply on the SCC’s Career Center website at https://careercenter.scc.virginia.gov. Applications received through Indeed will not be considered.
The State Corporation Commission (“SCC”) seeks two motivated, responsible, and detail-oriented individuals to provide administrative and office support within its Office of General Counsel (“OGC”) and its Division of Securities and Retail Franchising (“SRF”). The position in OGC is one of nine administrative staff supporting OGC’s thirty attorneys and two paralegals. The position in SRF is one of five administrative staff supporting the SRF’s forty-two investigators and auditors. Both Administrative Specialists will be responsible for processing and reconciling all division invoices, completing a monthly budget reconciliation report, and managing fiscal files and records. The selected candidates for these positions will manage travel needs for division staff, to include making travel reservations, submitting travel authorizations and reimbursements, and managing an SCC-issued travel card. The Administrative Specialists will also track continuing education for staff, including payment of bills and dues and registering staff for educational opportunities and training sessions. Additional responsibilities include tracking and procuring supplies for the division, processing division mail, answering phones, and assisting in the management of the division’s SharePoint sites. The Administrative Specialist may provide back-up for editing and formatting documents and will perform other related duties as assigned. This position offers a hybrid work schedule (generally 3 days of telework and 2 days in office per week) as well as opportunities to attend job-related training.
Qualifications
Preferred qualifications for this position include experience providing administrative support to office staff and some experience with fiscal processes. Strong attention to detail is key for the budget reconciliations. Strong verbal and written communication skills and the ability to work both independently and as part of a team are critical for success in this position. Ideal candidates for this position will take initiative, have strong organizational skills, and have the ability to shift quickly from one task to another. Knowledge in the use of a personal computer, particularly in Microsoft Office Suite is essential. The ability to learn computer programs and procurement procedures is essential. Experience with the Microsoft SharePoint platform is a plus. The ability to work with a team and establish and maintain effective working relationships with SCC staff and the general public is critical for success in this position.
SCC Information
Located in downtown Richmond, Virginia, the SCC is a state agency with regulatory authority over many business and economic interests in Virginia. More information about the SCC may be found on our website: www.scc.virginia.gov.
The SCC offers its employees rewarding, impactful work; flexible telework options and work-life balance; and professional development opportunities. The SCC fosters a high-performing workforce with a commitment to diversity and inclusion, collaboration, and alignment with the SCC’s mission and strategic goals. Core benefits provided to SCC employees include competitive health and life insurance programs, pre-tax spending accounts, leave programs, and paid state holidays. Employees participate in a state retirement plan with options for tax-deferred retirement savings including employer matching. The state funds a short and long-term disability program.
The SCC regulates various companies and industries in Virginia; therefore, to avoid any conflict, employees are required to sign a Conflict of Interest Form and must dispose of any stock they hold in a regulated company or dispose of any licenses or certificates they hold in any industry regulated by the SCC unless otherwise permitted. Employees also shall report employment of household members by a regulated company.
The SCC is an Equal Opportunity Employer. Military veterans and national service alumni are encouraged to apply. The SCCuses the E-Verify system to confirm identity and work authorization and does not provide sponsorship. If requested, the SCC will provide reasonable accommodation to applicants in need of accommodation in order to provide access to the application and interview process. A background investigation is conducted on the selected candidate as a condition of employment.
The information you submit must clearly demonstrate your experience and qualifications as they relate to this position. Interview consideration is based on the information submitted online.
This position is classified in the SCC Salary Structure as a Grade O-7 and is classified as non-exempt under the provisions of the Fair Labor Standards Act (FLSA).
How to Apply
This position will remain open until filled; however, interested candidates are strongly encouraged to apply by close of business on June 22, 2023.
Candidates must apply on the SCC’s Career Center website at https://careercenter.scc.virginia.gov. Applications received through Indeed will not be considered.
Job Type: Full-time
Pay: $42,400.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Richmond, VA 23219
About Virginia State Corporation Commission
CEO: Sam Nixon
Revenue: Unknown / Non-Applicable
Size: 501 to 1000 Employees
Type: Government
Website: www.scc.virginia.gov
Year Founded: 1903
