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Department: Facilities Operations
Duration of Position: Full year / Part time
Work Schedule:
Employee Type: Staff
Posting Date: 07/05/2023
Union Representation: CWA
Posting Number: AS396P
Pay Rate: $17.80 per hour

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities
Position SummaryVassar's Facilities Operations (FO) Department seeks candidates for a part-time administrative assistant position. Facilities Operations is a customer oriented, fast-paced environment which provides service to the entire campus. The administrative assistant provides clerical and phone support, responds to customer requests/inquiries and assists in all aspects of the department's maintenance management information system.

This is a part-time, 20 hour per week position. Monday-Friday, four hours per day. This position is benefit eligible.

Responsibilities:

• Act as a liaison to campus constituents and as necessary, research and take independent actions to resolve issues or advise manager of unresolved or ongoing issues.
• Answer department phone line, route calls, take messages, greet and assist visitors. Provide a
• courteous and knowledgeable point of contact between FO and the campus community by providing information and guidance regarding the services provided by FO.
• Assist with the receipt and processing of customer requests for work to be performed; enter material costs against work requests; complete work requests.
• Maintain open lines of communication with all office and FO employees on day-to-day tasks.
• Utilize two-way radio to dispatch appropriate service professionals for calls that require immediate attention.
• Assist with the receipt and entry of dorm damages and fire code violations.
• File records, forms and other information and make copies as needed.
• Open, sort and distribute mail.
• Order and maintain office supplies, and equipment inventory.
• Process payment of invoices in College ERP system.
• Perform other duties and projects as assigned.

Qualifications

• The ideal candidate will have two to four years of administrative assistant experience and/or training, preferably in a customer-oriented environment.
• Strong computer skills are required including proficiency with Microsoft Word, Microsoft Excel, email and internet browsers; experience with automated database control work programs is preferred.
• Willingness and ability to learn new computer applications required.
• Excellent written and verbal communication skills and professional telephone manner are essential.
• Ability to interact effectively with a diverse community of students, faculty, staff and visitors.
• The successful applicant will have a professional, problem-solving demeanor; good judgment and discretion, including the ability to maintain confidentiality; strong organizational skills with attention to detail;
• Ability to effectively manage deadlines and multiple, competing priorities.
• Must be able to work independently.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/3401.