administrative assistant Arlington, TX
University of Texas at Arlington
Full Time
Arlington, TX
46421 - 35374 USD ANNUAL Today
Job description
Posting Details
Position Information
Posting Number
S04661P
Position Title
Administrative Assistant II (S04661P)
Department
Liberal Arts
Location
Arlington
Job Family
Administrative Support
Position Status
Full-time
Work Hours
Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Possibility for remote work up to three days each week.
Possibility for remote work up to three days each week.
Open to
External and Internal
FLSA
Salary
Salary is commensurate based on qualifications and relevant experience.
Duration
Funding expected to continue
Pay Basis
Monthly
Benefits Eligible
Yes
Job Summary
Perform administrative duties related to personnel, budgeting, fund management, and procurement. Provide skilled administrative support to the Assistant to the Dean, ARP Director, and departments. Must stay abreast of all UTA policies and procedures in order to serve as backup to other shared services staff and train new team members.
Essential Duties and Responsibilities
- Fund Management – Approve designated departmental purchases, confirm fund availability, review account balances, fund transfers and journal vouchers, resolve discrepancies, ProCard management, process travel, grant and cost center close outs.
- Budgeting- enter annual departmental budget into budgeting system (PBCS), resolve discrepancies, confirm accuracy when budget loads.
- Payroll Reconciliation – perform monthly review and verification of faculty and staff salaries ensuring salaries and distribution rates are accurate.
- Resolves any discrepancies and communicates with employees, HR, and Payroll.
- Personnel-onboard new faculty and staff, e-Form preparation and submissions, approving PTO and staff timesheets, submit FMLA requests, receive and report employee injuries/complaints.
- Submit job postings (for recruitment), process appointments, change of status, terminations, and organizes performance evaluations.
- Prepare monthly reports for Assistant to the Dean, ARP Director, and designated departments, to include ad hoc reporting.
- Provide all ancillary support for departmental graduate advisor including responding to program inquiries, student correspondence, processing course permissions and enrollment. Primarily responsible for graduate applicant tracking and processing of all admission decisions.
- Maintain records on program history including student progress and applicant data.
- Input schedule of classes and coordinate room scheduling, etc.
- Arranges events for designated departments.
- Composes complex correspondence, memorandums, and fliers to distribute to the department and other entities.
- Performs other duties as assigned.
BENEFITS AT UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
Required Qualifications
- Bachelor’s degree.
- Two (2) years of upper-level secretarial experience or High School diploma with six (6) years of increasingly responsible administrative, secretarial and clerical or the equivalent experience.
Preferred Qualifications
- Three to five (3-5) years of experience in a large academic department.
- Knowledge of the University’s academic policies and procedures.
- Knowledge of PeopleSoft.
- Excellent communication skills (written and verbal).
- Ability to communicate and liaise with faculty and administrators.
- Efficient and competent working knowledge of Microsoft Office.
- Proficient knowledge of UT Share, MyMav, Blackboard, Mentis, Digital Measures and other various UTA programs.
Working Conditions
Special Conditions for Eligibility
Working Title
Administrative Assistant II
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Open Date
Review Start Date
Open Until Filled
Yes
Minimum Number of References Required
3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
- * What is the highest degree you have attained? (Please specify in your resume)
- Associate's degree
- Bachelor's degree
- Master's degree or higher
- None of the above
- * How many years of experience do you have providing upper level secretarial assistance?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 years or more
- * What is your skill level using Microsoft Office Suite (Word, Excel, Outlook, etc.)? (Proficient is the highest skill level)
- No skills/Basic
- Intermediate
- Advanced
- Proficient
- * How many years of experience do you have working with PeopleAdmin?
- None/less than 2 years
- 2 to 3 years
- 4 to 5 years
- 6 years or more
- * What is your skill level working within the UT Share-PeopleSoft systems? (Proficient is the highest level)
- No skill/basic
- Intermediate
- Advanced
- Proficient
Documents Needed To Apply
Required DocumentsOptional Documents
- Resume or CV
- Cover/Interest Letter
