administrative assistant Edinburgh, Scotland
Job description
Programme Administrator
Grade UE05 - £25,285 - £28,929
CMVM / MGPHS / USHER Institute
Contract type: Open Ended - Full time (35hrs per week)
Location: Usher Institute, currently based at Teviot Place, moving to a new building in Edinburgh Bioquarter, early 2024
We are looking for an enthusiastic and well-organised administrator to join our Teaching Organisation within the Deanery of Molecular, Genetic and Population Health Sciences at the University of Edinburgh.
This open-ended post will involve a mixture of home and office working, with a minimum of two days per week in the office.
This position is an ideal opportunity for someone looking to develop a career in Higher Education administration, in a team with a commitment to supporting staff wellbeing and development. Please apply with a CV and a supporting statement explaining how you meet the knowledge, skills and experience required, and your motivation for applying for this post.
Interviews will be held approximately two weeks after the application deadline, and shortlisted candidates will be given approximately one week’s notice ahead of the interview date.
The Opportunity:
You will be part of the vibrant Deanery Teaching Organisation, which is embedded in the Usher Institute and the wider Edinburgh Medical School. We have 600+ students, from more than 50 nationalities, study with us on our on-campus and online postgraduate programmes, including: Master of Public Health, Master of Family Medicine, MSc Clinical Trials, MSc Epidemiology, MSc Data Science for Health and Social Care, PGCert Global Health Challenges. We also have a growing student community studying on our continuing professional development (CPD) courses in data science.
As a Programme Administrator you will provide support to our postgraduate programmes, our students and our teaching staff throughout the academic year. You will work closely with our teaching staff, Programme Directors and the wider Teaching Organisation team to deliver a high-quality level of teaching and student experience.
Informal enquiries are welcome and may be directed to Cristina Matthews, Teaching Organisation Manager, at [email protected] .
- Excellent communication and interpersonal skills, with a strongly developed sense of service delivery
- Ability to prioritise tasks, solve problems and show initiative
- High level of accuracy, attention to detail and the ability to learn new systems
- Ability to work individually and in a team, capable of building effective relationships with colleagues
A full list of the main responsibilities, and the knowledge, skills and experience required for the role can be found in the full job description below.
Click to view a copy of the full job description
Please include your CV and a supporting statement with details of how you meet the knowledge, skills and experience required for this post.
Non-University of Edinburgh employees (i.e. external applicants) – please refer to the How to Apply – External Candidate system user guide.
Current University of Edinburgh employees (i.e. internal applicants) interested in applying for this role – you must apply as an internal applicant through the People and Money Current Jobs tile. Please refer to the How to Apply – UoE Employee system user guide.
As a valued member of our team you can expect:
An exciting, positive, creative, challenging and rewarding place to work. We give you support, nurture your talent and reward success. You will benefit from a competitive reward package and a wide range of staff benefits, which includes a generous holiday entitlement, a defined benefits pension scheme , staff discounts, family friendly initiatives , flexible working and much more. Access our staff benefits page for further information and use our reward calculator to find out the total value of pay and benefits provided
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
If invited for interview you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab) .
The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Unless stated otherwise the closing time for applications is 11:59pm GMT . If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.
Work with us | Usher Institute - where inquiring minds work together to improve lives across the world.
Join our growing team of academics and professional services staff and work in a vibrant, multi-disciplinary environment. Our vision is to catalyse the transformation of health in society by working with people, populations and their data.
Our greatest asset is our people, working together to improve public health using evidence-based research.
We are a key applied and translational arm of the Edinburgh Medical School, within the College of Medicine and Veterinary Medicine at The University of Edinburgh. Working with partners across UK and international universities, health and care providers, policymakers, industry and the public is central to our highly collaborative ethos.
