Administrative Assistant

Administrative Assistant Bristol, England

University of Bristol
Full Time Bristol, England 22214 - 24248 GBP ANNUAL Today
Job description

The role

The Business School is seeking a 6 month fixed term Administrative Assistant to provide a professional, efficient and effective service. You will form part of a dynamic team of administrators who work closely to ensure key school activities are managed and delivered on time.

The Administrative Assistant acts as the first point of contact for staff from across the Business School. They will need to address queries to a high standard by exhibiting tact, discretion, maintaining confidentiality as required and demonstrating a steady hand regardless of the volume of work. Independence and initiative will be required to react to changing priorities and work circumstances, with scope to make decisions within their own remit. The role holder will organise their own day-to-day workload to meet their objectives.

The role will be based in Howard House (including cover of the reception desk) with scope for blended working in line with the school’s guidance.

What will you be doing?

The role holder will welcome staff, students and visitors from the reception desk of Howard House.

Key duties include:

  • Supporting school staff with queries in person, via the telephone and via email, ordering supplies, organising travel, arranging building access and raising Purchase Orders.
    Supporting school activities, for example, recruitment, induction, and office moves.
  • Drafting school communications, including using creative programmes to maximise impact.
  • Assisting with diary management for school staff.
  • Organising events, including staff seminars, by booking meeting rooms, ordering catering and advertising events internally or externally.
  • Liaising with staff in other areas of the University to resolve queries e.g. maintenance.
  • Assisting the school in achieving its sustainability commitment

You should apply if

  • You have excellent organisational, communication and customer service skills.
  • You can complete tasks to a high level of accuracy.
  • You are flexible and a good team player, as well as being able to work independently and show initiative.
  • You can work in a busy environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes.
  • You are experienced in using a range of IT systems and are able to adapt to new systems and processes quickly.

Additional information

For informal queries please contact - Jade Salter-Hewitt, Senior Executive Assistant Email: [email protected]

Contract type: Fixed Term Contract for 6 months

Work pattern: Full-time

Grade: D

Salary: £22,214 - £24,248 per annum, pro rata

School/Unit: Business School

This advert will close at 23:59 GMT on Tuesday 29th August 2023.

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.


The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

Available documents

  • SUPP110274 - AA - JD.pdf
  • Further Particulars - Business School.pdf

JOB NUMBER

SUPP110274

CONTRACT TYPE/WORK PATTERN

Fixed-term / Full time

POSTING END DATE

29 Aug 2023

FACULTY/DIVISION

Faculty of Social Sciences and Law

SALARY

£22,214 - £24,248 per annum, pro rata

Administrative Assistant
University of Bristol

www.bris.ac.uk
Bristol, United Kingdom
The Right Honourable the Baroness Hale of Richmond
$500 million to $1 billion (USD)
5001 to 10000 Employees
College / University
Colleges & Universities
Education
1876
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